Mgr Bus. Entities & Securities

Job Description

Primarily responsible for managing and coordinating the maintenance and recordkeeping of the business entities and certain related securities filings for PulteGroup, Inc. (PHM) and its various subsidiaries and affiliates, including managing relationships with third party service providers. This position is also responsible for developing, implementing, and maintaining a business entity database and system.

Primary responsibility for the formation, maintenance and dissolution of all business entities owned directly or indirectly by PHM -- including corporations, LLCs, partnerships and non-profit entities
Preparation of documentation for amendments, withdrawals, mergers and dissolutions of entities and maintenance of physical minute books for all entities
Maintenance of electronic records for entities and serving as database administrator for business entity database
Maintenance of list of key license holders in each operating Division and signing authority resolutions for each jurisdiction in which PHM does business
Collaboration with Tax, Finance, Treasury and other company functions to manage the dissolution of entities
Assistance with the preparation of resolutions and materials for PHM Board meetings
Assistance with development and implementation of company-wide policies and procedures relating to corporate governance and PHM share ownership
Preparation and submission of SEC Form 144 and Section 16 forms and related documents; maintenance of records related to same
Assistance with all aspects of Proxy Statement and Annual Meeting of Shareholders; primary liaison with transfer agent regarding shareholder lists and vote totals
Preparation and filing of state and county trade name, assumed names, fictitious names and d/b/a filings

Indirect management of cross-functional teams overseeing the entity formation and dissolution processes
Coordination of designated signatories and license holders in each Division to ensure compliance with local laws
Providing GC with assistance in the preparation for and closing of various corporate transactions, including mergers and acquisitions, treasury transactions and public offerings
Assisting with other special projects and duties as assigned

Decision Impact: Corporate
Department Responsibility: None
Budgetary Responsibility: Yes
Direct Reports: No
Indirect Reports: No


Bachelor's Degree or equivalent education experience
Paralegal certification a plus

Related Functional Experience: Minimum of five years' experience as a paralegal or similar support position where the primary activity (over 50% of time) involved the management of business entities and subsidiaries of a public company
Prior experience in SEC filings -- in particular Section 16 filings (Forms 144 and 3/4/5)
Prior experience assisting with public company Proxy and Annual Meeting process and working with transfer agent
Excellent communication, interpersonal and presentation skills required
Demonstrated ability to proactively develop and build effective and collaborative working relationships to achieve business goals
Demonstrated leadership abilities and project management skills
Technology savvy with demonstrated proficiency in using Microsoft Office products, databases, web-based programs and cloud technology
Ability to work independently with minimal supervision and be part of a team
Experience designing and delivering training programs
Strong organizational skills and attention to detail
Ability to handle confidential information, prioritize to meet deadlines and work under pressure

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