Administrative Assistant - Chicago, IL

    • Chicago, IL

Make your mark. Our internal firm services focuses on the firm's critical business needs. From administrative opportunities to marketing and everything in between, our integrated solution approach is designed to help enable and manage growth, leverage resources, and optimize firm operations. At Plante Moran, we have a privilege of serving clients and providing consultative services as they face challenges and seek new opportunities.

Your role.
Your work will include, but not be limited to:

  • Provide day-to-day support for multiple partners and their respective teams.
  • Assist with the production of client or Firm deliverables such as proposals, presentations, reports and spreadsheets.
  • Coordinate meetings and events including travel arrangements for partners and staff.
  • Other practice-specific meeting and event coordination, including heavy travel for partners and staff
  • Assist with the production of client or Firm deliverables such as proposals, presentations, reports and spreadsheets, which requires high skill level in Microsoft Office.
  • Create and review client invoices, utilizing hours and expense detail in firm management system.
  • Attain expert level of knowledge in CRM in order to be capable of training practice staff in appropriate use of system to support practice development efforts.
  • Create and review client invoices utilizing hours and expense detail in firm management system
  • Arrange for conference rooms (including needed equipment and/or conference and video calls, catered meal arrangements, set-up, clean-up, etc.
  • Assist with administrative projects (some complex), for a team or industry group, primarily related to a specific organizational function; responsible for frequent communications with all levels in the organization.

The qualifications.
  • HS Diploma or GED equivalent required. Higher level of education/college coursework preferred.
  • 5-10 years of experience working in an administrative or executive administrative role, preferably in professional services.
  • Superior oral and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality.
  • Solid technical proficiency including knowledge of MS Office applications (particularly Word, Excel, PowerPoint, and Outlook).
  • This position may require some local and inter-state travel.

Our difference.
We are a nationally recognized public accounting, consulting, and wealth management firm, consistently ranked as one of FORTUNE magazine's "100 Best Companies to Work For." At Plante Moran, we live by the Golden Rule, fostering a relatively "jerk-free" culture with the lowest staff turnover rate in the industry. Our supportive network of well-rounded professionals is excited to catapult your growth and help pave your pathway to professional excellence.

Apply now. Make your mark.

This is a non-exempt position, so you may have to work hours that exceed the standard 40-hour work week.

Plante Moran is an Equal Opportunity Employer, committed to a diverse workplace.

Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States without sponsorship, with the exception of candidates that are bilingual in Japanese and English. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Plante Moran.

The specific statements above are not intended to be all-inclusive.

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