Administrative Assistant - Purchase Order Processing

Job TitleAdministrative Assistant – Purchase Order Processing

Job Description

Your challenge

We challenge you as the Purchase Order Marketing Administrator to manage the complete purchase order cycle from purchase request to invoice validation and purchase order closing. This involves working closely with the Marketing & Finance team as well as the various vendors to ensure adherence to purchase order compliance, resolve invoicing issues and provide input for audit requests.

Responsibilities

Knowledge & Critical Experience

  • Ability to team up and work together cross functionally (marketing team and finance team). Ability to work precise (no errors), structured and well organized/documented (clear audit trail/evidence)
  • Ability to effectively communicate internally, but also externally with various vendors
  • Basic understanding of purchase order / invoice process
  • Basic knowledge/skills/experience in using MS Excel
  • Affinity to learn how to use new IT systems (e.g. for PO creation)

Key areas of responsibility

  • Manage the complete purchase order cycle, from purchase request to invoice validation and purchase order closing
  • Work closely with vendors to resolve payment/invoicing issues and ensure timely payments and issue resolution
  • Provide input to finance for the quarterly accrual reconciliation
  • Help to ensure adherence to PO compliance
  • Support audit requests related to PO compliance and quarterly/year-end closing

Our offer

Here at Philips WE ARE Working Together for a Better Tomorrow:

Philips’ dedication to enriching lives is reflected in our company, our solutions, and a commitment to our people. Philips products lead to improved healthcare, faster diagnosis and better patient outcomes. Philips employees change lives every day.

We offer you the opportunity to personally contribute to Philips’ achievement of growth objectives and ambition to improve the lives of 3 Billion people a year by 2025.

We are looking for

The successful candidate will possess the following knowledge, skills education and experience:

  • High School diploma
  • 5+ years
  • Ability to team up and work together cross functionally (marketing team and finance team)
  • Ability to work precisely (no errors), structured and well organized/documented (clear audit trail/evidence)
  • Ability to effectively communicate internally, but also externally with various vendors
  • Basic understanding of purchase order/ invoice process
  • Basic knowledge/skills/experience in using MS Excel
  • Affinity to learn how to use new IT systems for purchase order creation (SRM).

Call to Action / Contact

Find out more info about Philips at www.philips.com/na/careers.

Philips is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, protected veteran or marital status.

As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans’ Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

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Contact

In case of difficulties with your job application please send an email to [email protected]


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