Marketing Operations Specialist - New York, NY

Job Title: Account Executive

Reports To: Account Supervisor

Location: New York, New York

Status: Full-Time - Salaried; Exempt

Who we are:

Your friends ask you to pick a restaurant for dinner, but you can't possibly make a decision without first knowing how much people are looking to spend, or what type of atmosphere sounds most appealing. They didn't even give you a time! Luckily, though, that's where you shine! You can be relied on to ask the right questions, gather the finer details, and plan a great evening.

This is pep: We are the best in the world at the finer details. pep is how marketing gets done well. We will execute our client's big idea, and we will do it better than anyone else. We couldn't do this without our people, though. Our project managers execute promotions with excellence . We win, and we celebrate our wins. You will learn, you will grow, and you will be strengthened by a team of people just as hardworking as you. We will challenge you, but our people are always up for the challenge.

Who you are:

You make an impact. Your client cannot imagine doing business without you. Why? Because on-time, on-budget, and on-specification are the only ways in which you know how to operate. This is made possible because of your exceptional communication and relationship building skills. You anticipate your client's needs, and you seek to exceed their expectations.

Not only can the client rely on you, but you are also a pivotal part of your internal team. You know when the team needs you, and when you need the team. The work is fast-paced, and you know that this requires collaboration and efficiency. Are you organized? That is a rhetorical question. You work incredibly hard with the passion to match it. Most importantly, though, you are smiling while reading this because you know you're up for the challenge.

What you'll do:

( This list of essential job functions does not cover every responsibility and may be expanded as needed)

  • Build client and supplier relationships through face-to-face meetings
  • Assist in development of specific processes and update Standard Operating Procedures as needed
  • Maintain strong performance metrics
  • Manage data entry into client, supplier, and pep systems
  • Manage budget trackers and monthly reconciliation of budgets for assigned accounts
  • Complete traditional and digital coupon tracking reports adnd provide customized reports as needed
  • Stay up-to-date on industry news and trends
  • Seek out additional training; strive to become an expert in the promotion type(s) you execute most often for the client
  • Utilize knowledge and expertise to consult with the client on promotion specifications
  • Collaborate with client to assemble all necessary promotion specifications; communicate requirements to respective supplier teams
  • Collaborate with client and suppliers to ensure that program requirements meet legal and policy guidelines/requirements
  • Manage marketing promotions from conception to completion for assigned accounts
  • Create and manage production timeline; communicate timeline expectations to relevant client contacts, suppliers, and internal personnel
  • Manage promotion scope changes as needed while ensuring an on-time and on-budget execution
  • Manage coupon entry and barcode creation
  • Proofread and review coupons and UPC lists for accuracy
  • Effectively bid out work to suppliers or follow established sourcing strategy
  • Create purchase orders and corresponding invoices
  • Capture and track cost savings


What you need:
  • Preferred, but not required: Bachelors in Business or Communication with a 2.8+ GPA from a four-year college or university (emphasis in marketing or management) ; or Minimum 18 months of applicable business or promotion management experience
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals as well as operate internal, online systems
  • Ability to write routine reports and correspondence
  • Ability to be client facing
  • Ability to mentor, grow and work harmoniously as part of a larger team
  • Ability to do intermediate-level math (calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages)
  • Ability to problem solve
  • To perform this job successfully, an individual should have experience in Microsoft Outlook, Word, Power Point, and Excel. Typing skills should be a minimum of 55 wpm
  • Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus


*pep provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, pep complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

pep expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of pep's employees to perform their job duties may result in discipline up to and including discharge.

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