Director, Contract Management

    • Washington, DC

Department: Contract Management

Reports to: Chief Program Support Officer

Position Summary

As Director of Contract Management, you will report to the Chief Program Support Officer and manage a team of fifteen, overseeing all aspects of funding awards from contract preparation through contract closeout. You will manage a portfolio of $1.5 billion, including 200-300 new awards averaging about $350 million each year.

You will spend approximately 80 percent of your time on strategy, visibility in the sector, policy, and department oversight – serving as a thought partner for programmatic areas while streamlining our contract management processes. Initially, you will review our systems and processes to ensure all stages of the contract management function are value-added and efficient, ensuring we are seen as a leading voice and innovator in the nonprofit health research funding sector. You will help us develop milestones and evaluation mechanisms to maintain a consistent focus on monitoring contract performance and compliance, balancing the need for process consistency with the need for programmatic variances.

You will work closely with the Chief Program Support Officer and other members of the senior staff, and through your continuous dialogue and strong relationships with colleagues across PCORI, you will support new initiatives by adjusting the contract management process to support needs. You will lead the continuous improvement mindset, focusing on quality improvements while maintaining the integrity of the contract management objectives.

Duties and Responsibilities


  • Lead the development and implementation of the contract management strategy and create multi-year strategic goals that align with PCORI's broader strategic plan and priorities.
  • Identify ways to track department progress in achieving goals, proactively report on progress, and adjust associated strategies and processes, as appropriate.
  • Provide expert guidance and leadership to cross-functional interactions with Programs, Legal, Finance, IT, and other departments to ensure the successful execution of all contract management activities.

Visibility in Sector
  • Build and maintain strategic relationships with nonprofit health research funders, leading experts, and other stakeholders.
  • Represent PCORI at relevant sector events, including those with the research communities, and promote our unique approach to active portfolio management.

  • Lead the identification, formulation, revision, and implementation of PCORI policies and procedures relating to contract management activities.

Department Oversight and Management
  • Oversee a highly effective team – 15 full-time staff members, including 2 assistant directors – to ensure the successful administration of the contract management process in compliance with internal policies and PCORI's policies for awardees. This includes, but is not limited to, executing pre- and post-award tasks related to PCORI's extramural funding contract awards, implementing the contract management workplan, and resolving awardee issues.
  • Develop, manage, and maintain the Contract Management department's annual operating budget of $2 million.
  • Oversee a portfolio of about 500 active awards with about 200 new awards each year.
  • Oversee all Contract Management procurement activities for professional services as needed.

Incumbent(s) in this position may be required to perform other duties and special assignments not specifically stated above.

Statements outlined in this section are designated as essential job functions in accordance with the Americans with Disabilities Act of 1990.

*PCORI Staff Conflict of Interest Statement - No PCORI employee can receive a direct financial benefit from a healthcare related organization during the course of his/her employment with PCORI.

PCORI conducts background checks on all applicants.

PCORI is an equal opportunity employer committed to cultural diversity in the workplace.

Required Experience
  • Minimum ten years of experience in grants/contracts review and management, with a strong understanding of the contractual mechanisms available.
  • Proven leadership in research program administration, scientific project management, or a specific area of knowledge, preferably in a nonprofit health research funding environment.
  • Experience managing a grants or contracts department in a funding organization.
  • Advanced or professional degree in a relevant field preferred but not required.
  • Demonstrated experience in effectively managing staff and leading teams in a collaborative environment.
  • Sound judgment and maturity, exemplified by consistent professionalism in working with individuals at all levels, both internally and externally.

To Apply:

Simply email your resume to Aileen Hedden at with "PCORI – Director of Grants and Contract Management #2019-2530 SA" as the subject of the email. Please include your resume as a Word or PDF attachment to the email and paste your cover letter in the body of your email.

Job Location Washington, District of Columbia, United States
Position Type Full-Time/Regular

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