Payroll Coordinator

Optima Tax Relief is a tax resolution (tax representation) firm that helps people solve their IRS tax problems. We work to build relationships with our clients and the IRS alike so we can offer representation to taxpayers with a variety of tax complaints. Our potential clients are in need of a number of services, including but not limited to the following:

  • Help with IRS tax audits
  • Filing past-due tax returns
  • Removing an IRS levy or federal tax lien
  • Setting up tax payment plans
  • Removing wage garnishment
  • Filing an offer in compromise


Ranked #1 Financial Services Company by Inc. Magazine
Orange County Business Journal Best Places to Work from 2011-2015
Orange County Register Top Workplaces 2017
Winner of the Better Business Bureau's Torch Award for Ethics

JOB RESPONSIBILITIES

This is an opportunity to be part of the Accounting team at Optima Tax Relief with a dual role between Payroll and HR. As a Payroll Coordinator/HR Admin, you will be responsible for the following:

HR Duties
  • Review Stratustime (Time & Attendance) around holidays/discretionary time
  • Serve as Stratustime backup to managers to update time cards
  • Run Reports via Stratustime and communicate with Management appropriately
  • Track commission agreements and follow up with managers
  • Assist with New Hire & Benefit Packets
  • Unemployment Claims Paperwork
  • Garnishment Paperwork
  • Run reports around the 5-hour meal break period and send to managers
  • HR Filing

Payroll Duties
  • Double check all Tax Withholdings and Direct Deposits changes that go through ADP
  • Confirm all salary changes
  • Overall review of payroll and commission process
  • Assist with Monthly Payroll Reporting
  • Review Time Cards
  • Maintenance of Carpool Program
  • Assist with employee payroll related inquiries
  • Distribution of Paychecks

Accounting Duties
  • Check requests for adjustments and terminations.
  • Data input in ADP
  • Administrative filings
  • Setting up deductions for employees
  • Assist Sr. Payroll Specialist on special projects
  • Payroll/ Accounting Filing

REQUIREMENTS
  • 2-3 years experience in a fast- paced corporate environment
  • This role will be part of the HR team, but will report to the Accounting/Payroll team
  • Bachelors degree preferred
  • Excellent organizational, written, and communication skills
  • Impeccable judgement and the ability to maintain confidentiality
  • Ability to apply Payroll principles and practices, and comprehend regulations and policies
  • Ability to see the "big picture" and escalate cases accordingly
  • Proficient and comfortable with office equipment (Computer skills - Microsoft Office, Outlook, Gmail)
  • Work schedule set by supervisor (Monday-Friday different shifts available between 7am-6pm)

COMPENSATION/BENEFITS
  • $17-21/ hour
  • Medical
  • Dental
  • Vision
  • 401k with company match
  • Life and Supplemental Insurance
  • Paid Time Off (Vacation, Sick, Holiday, Optional)
  • Potential to grow within the company!


Meet Some of Optima Tax Relief's Employees

Michelle B.

Director of Sales

Michelle mentors and trains Optima Tax Relief’s sales agents from the first day they walk through the front door through their entire tenure at the organization.

Alisha N.

Associate Director of Resolution-ACS

Alisha assists Optima Tax Relief case managers and tax professionals with day-to-day issues, ensuring they have every resource they need to help clients reach financial resolutions.


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