Payroll Specialist

Description

General Payroll:

  • Prepares, maintains, develops and updates essential payroll record.
  • Compiles payroll data through timesheet/EVV claim collection.
  • Ensures documentation compliance with local, state, and federal regulations as well as Agency policy.
  • Calculates mileage for those employees approved for reimbursement.
  • Utilizes computer programs to verify timesheets/clock-ins/outs and process payroll on a weekly basis.
  • Reviews wages computed and corrects errors to ensure accuracy of payroll.
  • Ensures employees are properly paid for travel time, orientation, in-services, etc. according to federal, state, and local law.
  • Conducts data entry of new hire information in a compliant manner.
  • Responsible for contacting employees to maintain timeliness of submitting documents.
  • Maintains timesheet records in a neat, orderly, and updated manner while preserving confidentiality according to HIPAA law.
  • Responsible for timely filing of timesheets.


EVV specific:
  • Review and process all pending approvals in the EVV system.
  • Review completion of care plan for accuracy and alignment with care plan.
  • Transcribe comments from care notes accurately and timely.
  • Communicate and collaborate with client to address missed tasks.
  • Address EVV setup issues with office staff/OSH Rep.
  • Complete final approvals.
  • Review over authorizations and discrepancies with schedule.
  • Escalate over authorizations and discrepancies with schedule to appropriate OSH representatives.
  • Escalate conflicts, grievances, incidents, etc. to appropriate OSH representatives.
  • Run visit compliance report as final check of tasks and visits completed.

Preferred Competencies:
  • Able to work in a fast paced work environment
  • Ability to effectively communicate externally as well as internally with all levels of the organization
  • Focus on Consumer Needs: Anticipate, understand, and respond appropriately to the needs of internal and external customers to meet or exceed their expectations within the organizational parameters.
  • Ability to handle confidential information in compliance with HIPAA.
  • Ability to lead change and innovation.
  • Ability to manage multiple tasks on a daily basis and manage time efficiently.
  • Public relations ability, interpersonal skills and professional telephone manner.
  • Resourcefulness
  • Ability to handle sensitive information in a calm and professional manner.

Requirements

Required Qualifications:
  • 4 year degree (BS/BA or equivalent) preferred.
  • Minimum 1 year experience in payroll, accounting or similar field preferred.
  • Must have a reliable form of transportation.
  • CPP or FPC certification desirable but not required.
  • Evidence of Tuberculosis screening that meets CDC guidelines.
  • Able to work in a fast paced work environment.
  • Focus on Consumer Needs: Anticipate, understand, and respond appropriately to the needs of internal and external customers to meet or exceed their expectations within the organizational parameters.
  • Ability to handle confidential information in compliance with HIPAA.
  • Ability to handle sensitive information in a calm and professional manner.
  • Ability to lead change and innovation.
  • Ability to manage multiple tasks on a daily basis and manage time efficiently.
  • Public relations ability, interpersonal skills and professional telephone manner.
  • Resourcefulness
  • Teamwork: Works collaboratively together with others to achieve group goals and objectives
  • Accountability: Takes personal responsibility for the quality and timeliness of work and actions, and achieves results with little oversight.
  • Conscientious: Conscientious in work ethic and interpersonal management
  • Motivation: Focuses on results and desired outcomes and how best to achieve them. Gets the job done.
  • Complex Problem Solving: Resolves difficult or complicated challenges.
  • Development and Continual Learning: Displays an ongoing commitment to learning and self-improvement


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