Commercial Group Functional Coordinator

    • Waltham, MA

About Oncopeptides:

Oncopeptides is a pharmaceutical company focused on the development of targeted therapies for difficult-to-treat hematological cancers. The company is focusing on the development of the lead product candidate melflufen, a novel peptide-drug conjugate that rapidly delivers a cytotoxic payload into tumor cells.  Melflufen is in development as a new treatment for the hematological cancer multiple myeloma and is currently being tested in multiple clinical studies including the pivotal phase 2 HORIZON study and the ongoing phase 3 OCEAN study. Oncopeptides’ US headquarters is based in Waltham, MA with an office in Mountain View, CA/Bay Area, and global headquarters is in Stockholm, Sweden. The company is listed in the Mid Cap segment on Nasdaq Stockholm with the ticker ONCO.

The company is in a strong financial position and has an effective Executive Team and Board of Directors. Discover more about Oncopeptides at www.oncopeptides.com

Position:  

The Commercial Group FunctionalCoordinator will manage a wide range of administrative, operational and executive support related duties. Reporting to the Head of Commercial, this role will act as a gatekeeper and first point of contact while handling a variety of responsibilities to support the US Commercial and Leadership Team. We are looking for an individual with a “can-do” attitude who will play a crucial role in helping Oncopeptides grow and build on a strong performance-based culture.

This position is based in Waltham, Massachusetts.

Key responsibilities include, but are not limited to:

  • Assist the US Head of Commercial with initiatives/ activities that support the growth of the organization and strategic direction of the function

  • Assist with preparation Leadership meetings and communications, as well as other tasks assigned by the Commercial Leadership Team

  • Provide support to the Executive and Leadership Team with heavy calendaring, meeting prioritization and coordination

  • Support and/or manage any commercial group meetings (sales meetings, updates to US Leadership, Deep Dives, etc)

  • Prepare, modify and publish complex presentations and other communications using Word, Excel,

  • Organize pre-meeting and post-meeting materials and reports as needed

  • PowerPoint, and related web-based programs

  • Partner with IT and HR for onboarding activities and ongoing employee support regarding office equipment and supplies

  • Serve as the point person for mailing, purchasing, supplies, and ordering equipment

  • Book both domestic and international travel arrangements and accommodations as well as processing expense reports

  • Facilitate conference calls and web-based meetings ensuring communication with participants in terms of scheduling

  • Maintain confidential files and contact information

  • Procure meals as needed for meetings and events

  • Provide general support to visitors and guests

Ideal Experience:

  • Bachelor’s Degree highly preferred

  • 5+ year’s general administrative experience, or an equivalent combination of experience and college-level education

  • Experience supporting VP/SVP/C-Level Executives in a fast-paced environment a plus (required)

  • Prior experience at a rapidly growing Bio-Tech or Life Sciences company experience preferred (required)

  • Adept in time management and working with urgency

  • Ability to coordinate last-minute changes without a glitch

  • Proficient in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint), Adobe Acrobat

  • Proven success building and maintaining relationships of trust, respect, and support

  • Demonstrated ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high degree of professionalism

  • Experience working with and representing Executives in a professional and responsible manner

  • Proven ability to maintain confidentiality

  • Strong verbal and written communication skills

  • Must be self-directed and work to achieve objectives with little oversight

  • Experience managing varying time zones with regards to calendaring

  • Presence in the office Monday through Friday, with the willingness to respond after-hours and on weekends as needed


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