Morning Receptionist/HR Assistant

Morning Reception/HR Assistant

Ogilvy is a fun and fast-paced advertising

agency full of makers and creators.

Our Morning Receptionist/HR Assistant will be

the primary point of contact for a number of our employees and clients and will

provide administrative, operational and reception support. He/she will

provide superior support in prioritizing and creating an organizational process

that will help our team meet project timelines and deliverables.mso-fareast-font-family:"Times New Roman";mso-hansi-theme-font:major-latin;

mso-bidi-font-family:"Times New Roman"">

Summary of Position:mso-fareast-font-family:"Times New Roman";mso-hansi-theme-font:major-latin;

mso-bidi-font-family:"Times New Roman"">

This position requires a detail oriented, team

player who is

highly deadline-driven, with strong multitasking and prioritization skills.mso-fareast-font-family:"Times New Roman";mso-hansi-theme-font:major-latin;

mso-bidi-font-family:"Times New Roman"">

Responsibilities include:

  • Greet all incoming guests

in warm and welcoming manner

  • Set up meeting rooms with

refreshments and materials as required

  • Answer all incoming calls

and respond to voicemails left on Ogilvy's main line

  • Handle all scheduling for

events, trainings, etc. (i.e., lunch and learns, internship events,

company-wide events) and assist with set-up

  • Prepare paperwork for

onboarding and training

  • Provide support on ad hoc

HR projects

  • Provide support with

department filing (hard copy and electronic), copying, mailing, etc.

  • Assist with all department

admin work and research

  • Assist with additional

projects throughout the year

Experience & Skills:

Qualifications:

  • Bachelor's degree required
  • Competency in MS Office {MS

Word, Excel, and PowerPoint)

  • Maintain confidentiality

and interface with employees at all levels of the organization

  • Ability to anticipate team

needs and respond accordingly

  • Must be an excellent

multi-tasker

  • Friendly and open demeanor

and a team player with a positive attitude


Meet Some of Ogilvy's Employees

Alexander L.

Assistant Account Executive

Alexander and his team bridge the gap between Ogilvy’s clients and its internal departments. As an Assistant Account Executive, Alexander combines client feedback with creative know-how put together amazing campaigns.

Paige R.

Account Supervisor

Paige exceeds client expectations as she oversees Ogilvy’s international accounts. She works closely with Ogilvy’s Creative and Planning Departments—tracking timelines to keep projects running smoothly.


Back to top