Communications Assistant

Ogilvy Washington


Assistant (Account Executive)

Bethesda, MD

Position Summary:


Washington is seeking an administrative professional to work off-site to provide

communications support to the Director of a fast-paced office within the

National Institutes of Health. This opportunity requires an exceptionally

organized professional who can seamlessly manage the rigors of an important and

often demanding government communications environment.


Director’s days are fully packed, no two days are exactly alike, and she

tackles a myriad of tasks including: managing a staff of 10; planning and

monitoring the office budget; attending meetings about scientific issues;

advancing specific initiatives; and brainstorming communications strategies.

She works closely with representatives of national organizations and with the

Institute’s senior staff (e.g. the offices that handle legislative and science

policy issues, as well as extramural program directors and the intramural lab

and section chiefs).


successful candidate will take on the task of managing the Director’s day,

which will include interacting with stakeholders essential to the Institute’s

mission. The ideal candidate must have

the ability to assimilate new information quickly, be attentive to detail, and

have a strong work ethic. Plus, he or she must learn to anticipate the needs of

the Director and be proactive. He or she will need to quickly become familiar

with the Institute, office procedures and key personnel.


  • 11.0pt;font-family:“Arial”,sans-serif”>Assist the Director in the

administration of day-to-day operations of the communications office

  • 11.0pt;font-family:“Arial”,sans-serif”>Manage domestic and foreign travel

arrangements; familiarity with government travel processes/paperwork is a


  • 11.0pt;font-family:“Arial”,sans-serif”>Manage the Director’s calendar via

MS Outlook, including serving as the point-of-contact for scheduling and

ensuring she is prepared for meetings

  • 11.0pt;font-family:“Arial”,sans-serif”>Screen incoming calls and initiate

responses promptly; prioritize schedules to ensure the most critical

matters are handled or responded to in a timely manner

  • 11.0pt;font-family:“Arial”,sans-serif”>Be the first point of contact for

senior-level directors, clients, and guests

  • 11.0pt;font-family:“Arial”,sans-serif”>Lead and complete special

assignments on behalf of the Director, including those involving

scientific or health issues


  • 11.0pt;font-family:“Arial”,sans-serif”>Work off-site, full-time, at the National

Institutes of Health (additional interviews and government clearance will

be required) and report directly to the Communications Director

  • 11.0pt;font-family:“Arial”,sans-serif”>At least 1-2 years of experience in

an administrative support role as an assistant to a senior level leader;

experience in a professional services environment is a plus

  • 11.0pt;font-family:“Arial”,sans-serif”>Must possess strong

administration/office skills including business etiquette, answering

phones, use of office equipment (fax, copiers, scanners, etc.),

preparation of documents, reports, and presentations using Microsoft

Office programs

  • 11.0pt;font-family:“Arial”,sans-serif”>Strong multi-tasking skills and the

composure required to display grace under pressure

  • 11.0pt;font-family:“Arial”,sans-serif”>Ability to professionally handle

confidential and sensitive information, and practice the highest level of


  • 11.0pt;font-family:“Arial”,sans-serif”>The poise and professionalism

required to interact with the Institute’s senior staff

  • 11.0pt;font-family:“Arial”,sans-serif”>Proven time management and

organizational skills and an exceptional ability to pay attention to

detail in a fast paced environment with shifting priorities

  • 11.0pt;font-family:“Arial”,sans-serif”>BA or BS preferred


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