Admin Asst./Receptionist

text-autospace:none">The

Administrative Assistant/Receptionist is responsible for overall front office activities. They will perform a wide range of

administrative, reception and office support activities for the department and

senior personnel to facilitate the efficient operation of the organization.

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font-family:"Tahoma",sans-serif">Duties include:

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  • l0 level1 lfo1;tab-stops:list .5in"> font-family:"Tahoma",sans-serif">answer, screen and transfer inbound phone

calls

  • l0 level1 lfo1;tab-stops:list .5in"> font-family:"Tahoma",sans-serif">receive and direct visitors and clients
  • l0 level1 lfo1;tab-stops:list .5in"> font-family:"Tahoma",sans-serif">general clerical duties including

photocopying, and mailing

  • l0 level1 lfo1;tab-stops:list .5in"> font-family:"Tahoma",sans-serif">maintain electronic and hard copy filing

system

  • l0 level1 lfo1;tab-stops:list .5in"> font-family:"Tahoma",sans-serif">schedule and coordinate meetings and appointments

for senior management (3)

  • l0 level1 lfo1;tab-stops:list .5in"> font-family:"Tahoma",sans-serif">travel arrangements for local staff as

well as regional personnel

  • l0 level1 lfo1;tab-stops:list .5in"> font-family:"Tahoma",sans-serif">open, sort and distribute incoming

correspondence

  • l0 level1 lfo1;tab-stops:list .5in"> font-family:"Tahoma",sans-serif">maintain office and break room supply

inventories

  • l0 level1 lfo1;tab-stops:list .5in"> font-family:"Tahoma",sans-serif">manage expense reports for regional management

(3)

  • mso-list:l0 level1 lfo1;tab-stops:list .5in"> font-family:"Tahoma",sans-serif;color:windowtext">serve as support to the

overall management of the administrative and finance department.

  • mso-list:l0 level1 lfo1;tab-stops:list .5in"> font-family:"Tahoma",sans-serif;color:windowtext">Reporting and

reconiliation of travel and IT font-family:"Tahoma",sans-serif">

  • mso-list:l0 level1 lfo1;tab-stops:list .5in"> font-family:"Tahoma",sans-serif;color:windowtext">Vendor payments

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Qualifications

  • mso-layout-grid-align:none;text-autospace:none"> 12.0pt;font-family:Times-Roman;mso-bidi-font-family:Times-Roman">High

school Diploma

  • mso-layout-grid-align:none;text-autospace:none"> 12.0pt;font-family:Times-Roman;mso-bidi-font-family:Times-Roman">organizational

skills

  • mso-layout-grid-align:none;text-autospace:none"> 12.0pt;font-family:Times-Roman;mso-bidi-font-family:Times-Roman">Well-developed

interpersonal and communication skills

  • mso-layout-grid-align:none;text-autospace:none"> 12.0pt;font-family:Times-Roman;mso-bidi-font-family:Times-Roman">Professional

appearance and manner

  • mso-layout-grid-align:none;text-autospace:none"> 12.0pt;font-family:Times-Roman;mso-bidi-font-family:Times-Roman">Computer

literacy, specifically MS Excel and word for windows

  • l1 level1 lfo2;tab-stops:list .5in"> font-family:"Tahoma",sans-serif">Bilingual (eng/spa)

Meet Some of Ogilvy's Employees

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Alexander and his team bridge the gap between Ogilvy’s clients and its internal departments. As an Assistant Account Executive, Alexander combines client feedback with creative know-how put together amazing campaigns.

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Paige exceeds client expectations as she oversees Ogilvy’s international accounts. She works closely with Ogilvy’s Creative and Planning Departments—tracking timelines to keep projects running smoothly.


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