Administrative Assistant 3

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems in air and space that impact people's lives around the world today, and for generations to come. Our work preserves freedom and democracy, and advances human discovery and our understanding of the universe. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have a lot of fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aerospace Systems has an opening for aAdministrative Assistant3to join our team of qualified, diverse individuals. This position will be located in Melbourne, Florida.

Essential Functions:
Performs normal office functions such as supporting internal and external briefings & presentations, scheduling & coordinating logistical support for meetings and teleconferences, managing calendars & schedules, making domestic/international travel arrangements & preparing expense reports, answering phones, establishing and/or maintaining filing system, monitoring emails, preparing for & coordinating customer visits, maintaining office supply cabinets & ordering office supplies as needed, scheduling maintenance of business equipment and arranging office moves & on-boarding activities for new employees.

Additionally, duties can consist of initiating, obtaining, and proofreading information for weekly reports and special assignments, gathering, compiling and reporting on information relevant to supervisors' assignment, gathering, compiling and reporting on information relevant to supervisors' assignment and may act as a coordinator of projects, compiling data, following up on pending details, coordinating activities, and ensuring deadlines are met.

The successful candidate must be proactive, well-organized, and dependable and have the ability to work with minimal supervision. The position requires professionalism, flexibility, diplomacy, judgment, discretion and the ability to multitask and work independently. Must have the ability to filter high traffic correspondence and contacts, interface with all levels of management and customers, and manage schedules including conflicts and changing travel requirements.
Basic Qualifications:

  • High School diploma and 4 years of additional education and/or experience
  • 4 years minimum Administrative Assistant experience
  • Experience with Microsoft Office tools, including Outlook, Word, Excel, PowerPoint
  • Active DoD Secret level clearance

Preferred Qualifications:
  • Previous experience working in a support role for an engineering directorate
  • Previous experience using software for functional area to compile, and generate reports, statistics, timelines, tables, graphs, correspondence and presentations
  • Ability to work under limited supervision
  • Experience with NGC corporate policies related to directorate personnel
  • Active Secret with SAP clearance is preferred
  • Ability to compline, review and analyze data
  • Advance skillset in MS Excel; good experience SharePoint 2013 and Confluence
  • Ability to perform routine work without instruction and to work on new work and special assignments with limited instruction
  • Proficient with NG Sector tools, including iBuy, Concur, eRoom, MyIT, SharePoint, iTrip, etc.


Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit www.northropgrumman.com/EEO . U.S. Citizenship is required for most positions.${descr2}${descr3}


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