Administrative Assistant 3
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
Northrop GrummanAerospace Systems designs, builds and delivers space, defense and aviation-related systems to customers around the world. Our main products include launch vehicles and related propulsion systems; missile products, subsystems and defense electronics; precision weapons, armament systems and ammunition; satellites and associated space components and services; and advanced aerospace structures.
Northrop GrummanAerospace Systems is currently recruiting for an experienced Administrative Assistant for our Oklahoma City location
This position will be providing support to the Systems Engineering Department Manager. As such, this individual will be expected to review/create various types of correspondence including high-level and confidential/proprietary information.
Responsibilities may include, but are not limited to:
Provide administrative support to multiple directors and senior managers in a faced paced aerospace manufacturing environment
Manage and maintain directors' calendars and schedules
Manage conference room schedules
Schedule meetings, track action items and coordinate technical reviews
Ensure appropriate meeting preparations are made (coordination of call in number, meeting materials, etc) for both internal and external meetings
Screen and initiate phone calls
Coordinate travel arrangements (both Domestic and International) and process expense reports
Create neat and accurate correspondence, forms, reports, spreadsheets, presentations, etc. from notes or handwritten copy and maintain all related files
File and retrieve corporate documents, records and reports
Open, sort, and distribute incoming correspondence, including faxes and email
Compose responses to routine inquiries
Assist in compiling weekly managerial status reports
Maintain department metric status and visual boards
Create, maintain and follow-up on action lists
Prepare & coordinate meetings for VIPs
Maintain staff meeting agendas and notes
Interact in a positive way with other staff members and be a leader and team player with the administrative team
Other duties as assigned
Candidate must have 4-6 years of experience in professional executive administrative assistant support
Must be proficient in Microsoft Office applications; including Word, Excel, PowerPoint, and Outlook
Ability to work routine jobs with limited supervision
Ability to be proactive and work independently to meet deadlines
Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment
Must be articulate and possess excellent verbal and written communication skills
Must have excellent organizational skills with a high attention to detail
Must have highest level of integrity and be able to maintain confidences with utmost discretion
Ability to use copy machine, fax machine, and multiple phone lines
The physical demands that must be met by an employee to successfully perform the essential functions of this job include:
?Regularly required to sit
?Required to reach with hands and arms
?Occasionally required to stand; walk and stoop, kneel, crouch, or crawl
?Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 lbs.
?Occasionally required to go up and down stairs, sometimes carrying up to 5 (or 10) lbs.
High School Diploma or equivalent GED required (education will be verified)
Knowledge of government customers preferred
Previous experience in aerospace or manufacturing environment preferred
Competencies for Success:
Positive individual who is willing to expand current skill set, through schooling and training
Strong interpersonal communication skills with ability to work with others at all levels of the organization
Strong attention to detail and accuracy
Ability to multitask and prioritize
Ability to work independently
Ability to work in a dynamic, fast paced, diverse environment
Initiative, self-starter, adaptable, and high motivation for excellence
High energy, results-oriented, self-motivated / self-reliant, team player
Must possess a high level of initiative
Must be customer focus oriented
Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.
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