We are seeking an innovative and detail oriented Events Coordinator to support our Events Production Manager and Sr. Brand Experience Manager in pre-production and execution of brand experiences, special events, and corporate partnerships. This role requires a strong problem solver and confident multi-tasker with experience in event management.
Responsibilities:
- Support Events Production Manager with pre-production and day-of execution
- Support Sr. Event Sales Manager with initial leads, client walk-throughs and support production with small-scale meetings
- Liaise with third party vendors (staffing, rental) to meet all event needs
- Communicate event details/changes with all internal departments (F&B, Facilities, Operations)
- Assist in the setup, management and breakdown of events
- Create weekly Events meeting packet, summarizing event needs for the upcoming week (ie run of show, BEOs, AV needs, floor plans p/event)
- Track expenses, receipts p/event
- Manage event documentation (contact list, guest lists)
- Collect and submit COIs and event notices to building
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Qualities:
- 1-3 years of events experience, including events execution
- Strong knowledge of standard MS Office
- Advanced Excel, Keynote comprehension is a plus
- Excellent communication skills
- Organized, detail-oriented
- Ability to prioritize, multi-task
- Strong time management skills
- Ability to solve problems as they come up through production and execution
- Confident speaking with clients and a comprehensive understanding of NeueHouse