- Dublin, Ireland
Reporting to the Head of HR, the Human Resources Generalist will ensure that all of the day-to-day HR requirements for the Screen Scene and NEP Ireland divisions of NEP Group are delivered to a high standard, providing support to managers and employees to improve efficiencies across the businesses. This role will also provide support to CT Ireland when required and directed.
Working closely with the wider-HR team across the UK & Ireland divisions, the HR Generalist will work to ensure regional and NEP group HR policies and procedures are adhered to, escalating issues in a timely manner and pro-actively seeking improvements to support the business.
This is a varied and rewarding role, requiring the HR Generalist to be resourceful and to work impartially, professionally and confidentially at all times. It will suit someone looking to advance their career and be more independent, whilst taking on greater levels of responsibility across a number of offices in Kilcoole (primary office location), Dublin (secondary location) and Sandyford (as required). Strong work ethic, proactive approach and a highly personable attitude are essential.
Hours: 24 hours per week.
Primary Location: Kilcoole (NEP Ireland office)
Other Locations: Dublin 2 (Screen Scene) and Sandyford (CT Ireland) - must be flexible and understand the need to work in these other locations as required.
- Support and maintain the ADP HR Connect System, keeping it updated and providing employee instruction as needed. Ensure all new employee details are forwarded appropriately to NEP Group, IT and Finance, as appropriate.
- Regularly liaise with the Head of HR and wider-UK based HR team to agree actions and discuss priorities.
- Build strong working relationships with the management team across the businesses to understand the HR requirements and how HR initiatives may best be implemented to support the business.
- Work with colleagues to support social responsibility projects and initiatives including Runner programmes, student placements, NEP's Annual Student Open Day, and attend student fairs to develop relationships with key academic institutions.
- Respond to HR queries from managers and employees within 24 hours. Escalate to the Finance Director and Head of HR in a timely manner, where appropriate.
- Maintain HR records: training, sickness, holidays, etc. for all staff. Indicate to managers if there are any issues, using the information and any reports you have compiled.
- Prompt managers when probation periods are due to conclude. Follow up with the manager about the outcome of the probation and prepare the appropriate letters to conclude or extend it.
- Communicate training sessions, news and policy changes to all staff in a timely manner.
- Prepare the offer letters, employment contracts and all other correspondence related to HR, verifying to ensure they are correct before issuing and that budget for headcount has been approved.
- Support the performance management process - initiate, track meetings, following up with managers, ensure documentation is completed and filed accordingly.
- Recruitment process: assist with the recruitment process from job requisition, advertising roles to interview schedules, rejections, offer letters and contracts. Liaise with the wider-HR team to place adverts and roles on the company website and other industry related job boards.
- Support and manage the process of inductions. Organise the new starter checklist and ensure it is concluded ready for the start date of new employees.
- Support Finance with the administration of payroll and all company benefits.
- Liaise regularly with the wider-HR Team, visit other NEP offices and participate in weekly/monthly calls as required.
- Employee Engagement Survey analysis - work with the leadership team to review overall Company feedback and needs, develop action plans and implement initiatives accordingly.
The job description is not intended to be an exhaustive list of duties to be performed by the employee.
The job description may be altered to reflect the business needs of the Company.
Skills / Qualifications
- At least 3-5 years' experience as an HR Officer / Advisor.
- Entry level CIPD level 3 (desirable) or equivalent experience.
- Relevant degree or post-graduate qualification in HR or business is advantageous.
- Prior experience of supporting performance review and goal setting processes; performing policy and contract reviews; and leading recruitment activities (writing job descriptions, conducting interviews) is essential.
- Good appreciation of Irish employment law is required; willingness to pro-actively keep up to date with employment legislation and techniques is essential.
- Good numerical and computer literacy skills; confident working knowledge of Microsoft Office, including Word, PowerPoint, Excel and Outlook is a must.
- Should be able to demonstrate excellent written and oral communication skills, with a confident, genial and personal manner.
- Have a mature yet flexible attitude / initiative with the ability to work independently or within a global team.
- Ability to handle confidential information in a professional manner.
- Excellent organisational and prioritising skills; ability to work logically and systematically.
- Pro-active and self-motivated; ability to use initiative.
- Self-disciplined; meticulous attention to detail.
- Ability to work to deadlines and be resourceful (with time, budgets and tools at hand).
- Exposure and experience in using databases and in-house systems.
- Understanding and preferably experience of dealing with management issues and helping to resolve them.
- Understanding of Health & Safety standards would be advantageous.
- Willingness to travel in Ireland, as required; full clean driving licence.
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