Accounting Clerk

The Accounting Clerk will be responsible for daily, weekly, and monthly support of a high-volume accounts payable, employee reimbursement, and general accounting finance department.

Essential Functions:

Accounts Payable

• Create payment requests for invoices of services or goods for the Finance Department in compliance with accounting policies and procedures
• Review payment requisitions from other staff for compliance with accounting policies and procedures
• Follow-up and assist with conversion of payment requests in need of additional information/correction
• Convert properly submitted payment requests to bills for payment
• Print checks weekly and mail
• Process ACH and other electronic payments weekly
• File and organize accounts payable related information
• Create new vendors
• Monitor and process Accounts Payable email inbox
• Compare vendor statements with vendor history and reconcile missing vendor invoices
• Issues stop payments, voids, and reissues payments
• Maintains outstanding checks database within accounting software
• Receive, evaluate, and prepare correction entries related to accounts payable activity

• Review employee reimbursement requests from other staff for compliance with accounting policies and procedures
• Resolve non-compliance with submitter
• Convert properly submitted employee expense reports
• Follow-up with employees/approvers with incomplete expense reports
• Train and be a resource for other staff on employee expense system
• Receive, evaluate, and prepare correction entries related to employee expense reports
• Update, reconcile, and monitor reimbursement due from employee personal use of company credit card

• Assists with maintenance of accounting schedules to ensure completeness of certain expenses
• Assists Finance Department with maintenance and upkeep of documents retained electronically
• Remotely deposit checks at least once a week

• Minimum 3 years of experience in accounts payable, employee expense reports, and general accounting environment
• Ability to follow written instructions
• Able to communicate instructions (policies and procedures) in writing or in conversation with other staff
• Intermediate proficiency with Microsoft Office Suite (especially Microsoft Excel and Word)
• Task-oriented with strong organizational abilities
• Demonstrated ability to prioritize work in order to consistently meet daily, weekly and monthly deadlines.
• Utilizes time efficiently and develops realistic action plans.
• Customer-service oriented/strong inter-personal skills
• Ability to work independently within a fast-paced environment
• Ability to exercise sound judgment, flexibility, initiative and commitment in an environment of rapid change
• Ability to maintain confidentiality
• Team player who is open to new ideas and out of the box thinking
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality. Excellent attention to detail
• Dependability - consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance