Third Party Contracts Administration, Associate
- Charlotte, NC
Do you want your voice heard and your actions to count?
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2020). In the Americas, we're 13,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, developing positive relationships built on integrity and respect. It's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. We're a team that accepts responsibility for the future by asking the tough questions and owning the solutions. Join MUFG and be empowered to make your voice heard and your actions count.
The Third-Party Documents Administrator role will manage documents with third-party vendors for a wide variety of services, including software license/implementation/maintenance, financial products and services, subscriptions, property maintenance/construction, marketing, training, and consulting. The incumbent will work closely with internal business resources and procurement stakeholders to ensure all third-party agreements meet MUFG's legal and third-party management policies. The Third-Party Documents Administrator will partner with internal stakeholders including but not limited to, corporate legal, risk, compliance, information security, finance, sourcing, and business to bring procurement resources, tools, methodologies and judgment to business units in a collaborative environment that values insight, creative thinking, group problem solving, intellectual curiosity and a growth mindset. The incumbent will use processes to generate, manage and execute all third-party vendor documents. In addition, the incumbent will work with finance and associated business units to budget and track new spend, ongoing renewals, software license, maintenance, support, subscriptions, and/or other third-party document requirements and commitments.
50% Perform administrative and review related tasks related to the management and research of third-party contractual documents:
- Perform assigned tasks related to third-party engagement intake and review
- Assist internal stakeholders with third-party contractual document research as needed to support company initiatives
- Review, update, and engage, as required for remediation activities and projects
35% Oversee preparation and review of all third-party documents in accordance with internal requirements and standards:
- Support the correspondence and the exchange of drafts to resolve issues in third-party contractual documents directly with the relevant third-party in a cooperative and professional manner in order to resolve conflicts and reach final resolution within the required internal timeframes.
- Work with internal stakeholders, including the legal department, and adhere to internal policies and procedures related to obtaining approvals for changes to the terms of third-party documents.
- Mitigate third-party document risk by ensuring adherence to internal company policy and procedures.
- Will cooperate and effectively communicate with various internal stakeholders to negotiate agreement on optimal Bank terms and in accordance with governance processes.
- Produce third-party contractual documents that are consistent with company policies and business objectives, under the guidance of legal
- Effectively and professionally communicate across the Procurement of Americas organization, business unit representatives, and MUFG's third parties as needed
15% Perform closeout on third-party contractual documents by facilitating execution and preparing summaries in accordance with company policy:
- Prepare final versions of third-party documents to route through the contract approval process.
- Prepare and manage execution of and approvals for third-party documents
- Facilitate signature of third-party documents through the company's electronic signature program or otherwise.
- Prepare third-party document summaries
- Store and manage third-party documents in procurement database and ensure that all relevant metadata within a contract is extracted, recorded, stored and accessible to internal stakeholders
- Bachelor's degree in Supply Chain Management or Procurement/Sourcing exposure; 3-5 years of related experience required
- Understand and review contract language, Master Service Agreements, Professional Services Agreements, Non-disclosure agreements, and Third-Party Risk Assessments
- Aptitude and experience in using and modeling Microsoft Office Suite of products (Excel, Access, PowerPoint) and Tableau
- Must have excellent oral and written communication and organizational, planning, and interpersonal skills.
- Excellent time management skills and the ability to work under time pressure and handle multiple tasks/projects at the same time
- Problem resolution skills with strong analytical skills, sound judgment and ability to work effectively with clients and technical staff
- Ability to work with all levels of management
- Aptitude for application lifecycle support (processing input and output) and Sourcing Lifecycle.
- Must have working knowledge and experience developing solutions to access and display external data through SharePoint, Excel, Access and other tools.
- Knowledge compiling flowcharts and using flowcharting software (e.g. Visio).
- Detail oriented with the potential to work efficiently and independently with little supervision.
- Experience with Financial Industry regulations and guidance
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.
We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.
A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it's the bank's policy to only inquire into a candidate's criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.
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