Sr. Specialist, Documentation Administrator


Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2018). In the Americas, we're 13,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, developing positive relationships built on integrity and respect. It's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. We're a team that accepts responsibility for the future by asking the tough questions and owning the solutions. Join MUFG and be empowered to make your voice heard and your actions count.

Documentation Administrator - Sr. Specialist

Job Summary:

Perform basic to moderate functions related to review and boarding of documents prepared by outside counsel in accordance with credit approval, policy, and procedures of Bank. Ability to manage assignments with limited supervision. Documentation review requires extensive knowledge of documentation for credits where the Bank is the sole lender, agent of a syndication, or member. Loan boarding requires the ability to review, advise, and address issues with tight time constraints. Responsible for prevention and management of risk to the Bank by accurately reviewing documents prepared by outside counsel, ensuring the Bank's security interests, verifying insurance coverage as well as ensuring compliance with state and federal laws and regulations.

Major Responsibilities:


  • Review loan documents to determine that Bank is in receipt of documents prepared by outside counsel as required by Bank policy.
  • Review of the final credit agreement to draft credit agreement to insure boarding instructions are correct.
  • Extensive knowledge of documentation, requiring review of different collateral documentation consisting, but not limited to security agreements, pledge agreements, mortgages, etc.
  • Ability to review and interpret documentation for specialty type transactions such as, oil and gas, communications, entertainment, retailing, etc.
  • Review of organizational documents to determine signature requirements and signing authority for corporations, limited liability companies, limited liability partnerships, trusts, and others types of entities.
  • Review documentation for compliance with regulations including but not limited to Regulations O, U, and H Ability to determine if CRA information is required.
  • Ability to review and interpret UCC financing statement search reports, patent and trademarks search reports, title policies, etc.
  • Closely work with outside counsel to insure documentation is complete and outside counsel has complied with Bank policy.
  • Ensure that documentation for the transaction is correct, complete and that all legal issues have been addressed.
  • Contact outside counsel and account officer to resolve issues pertaining to missing or incomplete documents and enter notations on documentation deficiency tracking system. Follow-up on a continuous basis with outside counsel on outstanding documentation issues.
  • Keep account officers and supervisor informed.
  • Prepare letters and memos.
  • Ensure documents are reviewed in a timely manner.
  • Prepare collateral instructions for Commercial Loan Operations.
  • Deliver evidence of debt and possessory collateral to designated area or custodians.

  • Responsible for the review and interpretation of draft credit agreements and/or other documents for compliance with credit approval, Bank policy and to determine loan structure, sublimits, and terms of the credit facilities for booking.
  • Ability to work with account officer and outside counsel to resolve issues pertaining to discrepancies, missing, or incomplete information related to the credit agreement, other loan documents, closing index and/or credit approval.
  • Ability to ascertain Bank's role in the transaction to determine Bank's responsibility, i.e. agent, letter of credit issuer, collateral agent, member.
  • Ability to advise counsel of Bank policy and regulatory requirements, i.e. Regulation U applies when stock is collateral.
  • Responsible for contacting parties outside the department as required to secure additional information, such as, insurance agent to obtain proper insurance coverage. Knowledge of insurance requirements to different types of collateral.
  • Ability to handle multiple transactions with extremely rigid timeframes.
  • Must be able to meet scheduled deadlines for review and booking credits while communicating with all parties involved in the transaction including supervisor.
  • Completes the appropriate booking instructions form in a complete and accurate manner for Commercial Loan Operations and/or Trade Services Operations.
  • Familiar with collateral codes and various AFS codes needed to board loan.
  • Set-up documentation deficiency tickler for receipt of documents.
  • Prepare loan documentation file folder.

  • Review incoming mail for return of documents previously identified as missing or deficient.
  • Follow-up on a continuous basis with outside counsel and /or account officer on outstanding documentation issues.
  • Keep account officers and supervisor informed.
  • Maintain documentation deficiency system, updating and deleting information, producing and distributing reports.


Additional Information:
  • Expected to resolve questions or problems through research, using manuals, reference materials, and other internal resources.
  • Team Leader or Supervisor is available to provide direction if needed.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.

A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it's the bank's policy to only inquire into a candidate's criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.

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