Operation Services - Administrative Assistant, Tucson, AZ

At MDA:

Purpose:AtMDA, we are fighting to free individuals — and the families who love them —from the harmful effects of muscle-debilitating diseases so they can livelonger and grow stronger.

Our Values are ourstrength: We believe in MUSCLE:

Mission: We're driven to accelerate progress forfamilies and muscle health.

Understanding: We're attentive to our constituent's needsand each other's.

Stewardship: By investing precious resources wisely, wedrive the best possible outcomes.

Collaboration: We foster win-win partnerships and buildcommunities.

Learning: Knowledge powersour success and empowers our people.

Excellence: We strive to do our best and exceedconstituents' expectations.

Position Description:

TheAdministrative Assistant is a take-charge, organized professional supporting theassociation's Operations Services department district field offices with allaspects of accounts payable and book-keeping. An individual with strong computer skills that is detail oriented,comfortable working with deadlines, and has outstanding telephone manner,customer service approach and interpersonal skills. Book-keeping experience ishelpful but not required. Reporting to the Vendor Relations & OperationsServices Manager, the Administrative Assistant works closely with all levels ofthe MDA Team. The Administrative Assistant does not have supervisoryresponsibilities.

Responsibilities:

  • Weekly editing of income and expenses from field districtoffices to ensure accuracy and compliance with MDA policies and procedures.
  • Enter journal entries, invoices, report running for fieldoffice districts and national office departments.
  • Receive, sort and distribute all mail correspondence
  • Process consolidated invoices for national vendors
  • Deposit and allocation of checks for various MDA events
  • Analysis of checks received annually
  • Run daily reports for income received by credit card andallocate the income
  • Be available as back up for other Administrative Assistantin their absence
  • All other duties as assigned

Competencies:

  • Planning\Organizing-Prioritizes and plans work activities; Uses time efficiently; Plans foradditional resources; Sets goals and objectives; Develops realistic actionplans.
  • Teamwork-Balances team and individual responsibilities; exhibits objectivity andopenness to other's views; gives and welcomes feedback. Contributes to building a positive teamspirit; Puts success of team above one's own interests; Able to build morale andgroup commitments to goals and objectives; Supports everyone's efforts tosucceed.
  • Detailminded: Demonstrate accuracy andthoroughness; monitor own work to ensure quality and organization. Strong attention to detail whilemultitasking.
  • CommunicationSkills: Clearly and persuasively communicate, listen and seekclarifications; participate in meetings, write clearly and informatively.Initiative - Demonstrate ability to work independently and as part of a team;exhibit sound and accurate judgment, including prioritization and timemanagement skills. Able to provide support to multiple team memberssimultaneously.
  • ComputerSkills: Advanced level proficiency with Microsoft Office Suite and GoogleDocs, ability to learn and adapt to new technologies.
  • CustomerService: Prioritizes internal andexternal interactions and responds appropriately.
  • Professionalism:Work well in a fast-paced environment; treat others with respect andconsideration; accept responsibility for ownactions; positive/upbeat attitude.
  • Flexibility:Able to multitask in a changing work environment. Manage competing demands and unexpectedevents. Willing to change approach to best fit the situation.

Qualifications:

  • High School Diploma or Equivalent required.Bachelor's degree preferred.
  • Prior Accounts Payable and or Bookkeeping experiencepreferred; business information tracking/report writing.
  • Advanced level proficiency with Microsoft OfficeSuite and Google Docs.

MDA is an EqualOpportunity/Affirmative Action employer. All qualified applicants will receiveconsideration for employment without regard to race, color, religion, sex,national origin, disability, or protected veteran status.


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