Position Description :
The Development Assistant (DA) is a take-charge, organized professional supporting a dynamic office. The DA is an individual with strong computer skills, book-keeping experience, customer service approach, telephone manner and stellar interpersonal skills. S/he will report to the Executive Director and works closely with all levels of the MDA Team. The DA does not have supervisory responsibilities.
- Utilize MDA’s proprietary computer software to help the District achieve Fundraising goals.
- Serve as lead liaison and superuser on the Financial Force accounting system for the district.
- Act as volunteer coordinator or work directly with volunteer coordinator for the district. Working closely with the national office of volunteers, to coordinate volunteers for office, fund-raising events, & projects as needed.
- Advanced Microsoft Office, Microsoft SharePoint and OneDrive skills needed to enter & update data, mail merge, craft letters, labels, spreadsheets, forms and newsletters.
- Responsible for all bookkeeping functions; deposits, processing invoices, reconciling income and entering data in MDA’s web-based accounting program; running financial reports.
- Provide administrative support by answering phones, handling correspondence, general office duties and social media.
- Provide event assistance to team with preparation of materials, securing donations for events, updating databases & reporting.
- Assist with database management of volunteer information by utilizing Salesforce.
- Maintain frequent contact with volunteers to engage in local volunteer opportunities, update information, and provide information in response to individual requests.
- Assist with upkeep of confidential databases, files, forms, and other duties as needed.
- Maintain inventory of supplies for administrative office and events.
- Participate in the application for local foundations and grants.
- Perform other duties as needed to accomplish administrative, fundraising and health care goals.
- All other duties as assigned.
- Detail minded: Demonstrate accuracy and thoroughness; monitor own work to ensure quality and organization. Strong attention to detail while multitasking.
- Communication Skills: Clearly and persuasively communicate, listen and seek clarifications; participate in meetings, write clearly and informatively. Initiative - Demonstrate ability to work independently and as part of a team; exhibit sound and accurate discernment, including prioritization and time management skills. Able to provide support to multiple team members at a time.
- Computer Skills: Advanced level proficiency with Microsoft Office Suite and Google Docs, ability to learn and adapt to new technologies.
- Customer Service: Prioritizes internal and external interactions and responds appropriately.
- Integrity: Work well in a rapidly changing environment; treat others with respect and consideration; accept responsibility for own actions; positive/upbeat attitude.
- Flexibility: Able to multitask in a changing work environment. Handle challenging demands and unexpected events. Willing to change approach to best fit the situation.
- High School Diploma or Equivalent required.
- Prior Bookkeeping experience; business information tracking/report writing.
- Advanced level proficiency with Microsoft Office Suite and Microsoft SharePoint and OneDrive
MDA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status.
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