Junior Purchasing Associate - Temporary Position

Qualifications

  • 1 year of business experience with purchasing process knowledge preferred
  • Knowledge of basic business fundamentals, purchasing, accounting, and comparison buying
  • Intermediate Microsoft Office knowledge (Excel, Word, PowerPoint)
  • Ability to handle ambiguous situations
  • Resourceful problem solving skills
  • Organized and detail-oriented
  • Ability to manage workload in a fast-paced and demanding environment
  • Collaborative with a positive energy and attitude
  • Results driven
  • Fluent in English (oral and written); Portuguese is a plus
  • Costa Rican work permit

Who You'll Work With

You'll be based in San Jose, Costa Rica and will be an essential part of our global Optimize team. This function delivers distinctive, positive and productive experiences through various services ranging from travel, events, real estate, sourcing, technology and purchasing. This group is responsible for managing the expenditures and putting emphasis on enhancing the client experience, achieving operational excellence, and providing total value to the entire firm.

The purchasing department sets guidelines for regional and global sourcing strategies for all major commodity areas, develops cost methodologies, establishes pay term/ payment type and negotiates agreements with vendors. The group also provides guidance and assistance with all areas of vendor management, including negotiating terms. It can be used as a point of escalation with vendors and can provide up-to-date benchmarking information for all commodities.

The Supplier and Card team enables the firm to transact with reputable vendors in an efficient and auditable process by offering and supporting firm-sponsored corporate card products on a global scale. Through collaboration with Finance, the team also mitigates risk and ensures accurate and timely reconciliations.

What You'll Do

You will work on reconciling airline ticket and supplier charges to ensure compliance with the firm's purchasing and accounting principles.

In your role you will identify inconsistencies in invoices, prioritize work and deliver upon agreed metrics. You will process purchase requests from stakeholders in accordance with internal procedures, service level agreements, key performance indicators and individual productivity metrics. This may include turn-around time, reducing cost, increasing quality and improving services. You will work independently in a systematic manner while continually looking for process improvements.

You will ensure suppliers are paid promptly by reviewing the pending payment queue (PPQ) and calling or emailing PCard suppliers when necessary if they have not been paid.


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