Operations: Executive Assistant/Receptionist

The Details

Mashable is seeking an outgoing, reliable, professional Executive Assistant/Receptionist to support our CEO, Chief Content Officer, Chief Strategy Officer, Executive Editor, and President of Mashable Studios in our New York City Headquarters. We’re looking for someone with a passion for everything digital who’s down to embrace our fast-paced, friendly office lifestyle and isn’t afraid of wearing many hats!  

The Day-to-Day

  • Greeting guests and providing important information and customer service upon arrival from 8:30AM – 5:30PM
  • Support C-level executives with calendar management, booking travel, expenses and setting up meetings
  • Sending business/client gift packages, notes, flowers, etc. including managing holiday cards and packages
  • Receiving daily guest list and entering guests names in building security system daily – adjust as needed throughout the day
  • Being proactively prepared and informed about VIPs, clients and potential new hires coming to the office
  • Ensuring the Mashable reception area is consistently and reliably covered by a welcoming, helpful and professional presence that reflects the Mashable Brand
  • General Mail Duty: Preparing mail for delivery and inform team members when packages arrive and distributing to staff.  Assisting staff in the packing and mailing of packages
  • Assist Office Manager with organization of in-office events and catering orders for the NY Team and international offices (such as Team Happy Hours and Breakfasts)

Must Haves

  • 2+ years of experience in as an executive or administrative assistant
  • Familiarity with G Suite (formerly Google Apps for Work)
  • Strong attention to detail
  • Professionalism, approachability, reliability and an upbeat demeanor
  • Ability to persistently follow up  
  • Impeccable organizational skills
  • Ability to multi-task in a rapid-fire environment with a smile and a sense of humor
  • Proactive, clear and tactful communications with excellent interpersonal skills
  • Energetic, extroverted and polite personality
  • Solutions and detail oriented with a positive “can-do” attitude
  • Interest in technology, social media and the digital world

About Mashable

Mashable is a media and entertainment company for superfans. We're not for the casually curious. Our proprietary Velocity technology suite gives us the unique ability to combine creativity with data. Our entertainment series and editorial coverage are smart, clever, ambitious, in-depth and first. We devour culture and tech. Our ideas shape the future and we speak to new influencers -- the early adopters who obsess with us around the globe. We deliver nearly 2 billion content views a month, with more than 70 million monthly unique visitors across platforms.

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