Operations: Executive Assistant/Receptionist

The Details

Mashable is seeking an outgoing, reliable, professional Executive Assistant/Receptionist for our New York City Headquarters. We’re looking for someone with a passion for everything digital who’s down to embrace our fast-paced, friendly office lifestyle and isn’t afraid of wearing many hats!  

The Day-to-Day

  • Greeting guests and providing important information and customer service upon arrival from 8:30AM – 5:30PM
  • Support C-level executives with calendar management, booking travel, expenses and setting up meetings.
  • Sending business/client gift packages, notes, flowers, etc. including managing holiday cards and packages
  • Receiving daily guest list and entering guests names in building security system daily – adjust as needed throughout the day
  • Being proactively prepared and informed about VIPs, clients and potential new hires coming to the office; 
  • Keeping inventory of office supplies and ordering office supplies as needed.
  • Placing business card orders monthly
  • Ensuring the Mashable reception area is consistently and reliably covered by a welcoming, helpful and professional presence that reflects the Mashable Brand
  • General Mail Duty: Preparing mail for delivery and inform team members when packages arrive and distributing to staff.  Assisting staff in the packing and mailing of packages
  • Assist Office Manager with organization of in-office events for the NY Team and satellite offices (such as Team Happy Hours and Breakfasts)

Must Haves

  • 1 - 2 years of experience in as an executive or administrative assistant
  • Familiarity with G Suite (formerly Google Apps for Work)
  • Strong attention to detail
  • Professionalism, approachability, reliability and an upbeat demeanor
  • Ability to persistently follow up  
  • Impeccable organizational skills
  • Ability to multi-task in a rapid-fire environment with a smile and a sense of humor
  • Proactive, clear and tactful communications with excellent interpersonal skills
  • Energetic, extroverted and polite personality
  • Solutions and detail oriented with a positive “can-do” attitude
  • Interest in technology, social media and the digital world

 

About Mashable

Mashable is a global, multi-platform media and entertainment company. Powered by its own proprietary technology, Mashable is the go-to source for tech, digital culture and entertainment content for its dedicated and influential audience around the globe


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