Sr Admin Assistant

The purpose of this position is to provide senior executives with administrative support. The Executive Assistant will support the senior executives by providing an in-depth knowledge of administrative procedures and tools required, will possess a basic understanding of the business service area, clients, key terms and service offerings. They will act as a central contact person and may communicate on behalf of executive level manager. This position handles more complex projects with little or no assistance.

Responsibility

  • Arranges and coordinates domestic and international travel arrangements and logistics, including potentially international visa and immigration matters.
  • Coordinates, manages and maintains calendar.
  • Schedules executive level conference calls, videoconference meetings, in-person, and on-site/off-site meetings.
  • Monitors and maintains department supplies and facilitates equipment maintenance.
  • Performs clerical tasks and provides support to the unit, including but not limited to, filing, copying, faxing and word processing.
  • Prepares reports and correspondence by taking minutes and distributing as appropriate.
  • Prepares outgoing mail and distributes incoming mail.
  • Prepares expense accounts, reports, and/or financial data.
  • Answers routine inquiries from internal and external customers, relaying messages as appropriate.
  • Communicates written and verbal responses on behalf of the senior executive.
  • Provides technical assistance during conference calls, presentations, projections, audiovisual presentations, etc.
  • Acts as a liaison between the external or internal executives, managers, and consultants.
  • Conducts research, compiles data, and provides findings to appropriate individual.


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