Executive Assistant

Oliver Wyman is a global leader in management consulting. With offices in 50+ cities across 26 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Our 4700+ professionals help clients optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman's thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies.

Visit our website for more details about Oliver Wyman: http://www.oliverwyman.com/

Job Overview:

To provide executive level administrative support to 1-3 Partners.

Key Responsibilities:

  • Business Development
  • Build relationships with client sand client EAs
  • Understand the business goals and objectives of each supported Partner and help to push them forward proactively
  • Maintain and update current list of contacts andbusiness activities in CRM database
  • Trackand maintain sales activity/pipeline with each Partner
  • Proactively spot clients that haven't been called upon and/or who need follow up
  • Execute requested follow-up calls for client mailings
  • Assist the Marketing Department with the co-ordination of customized mailings
  • Prepare letters, proposals and other documents using Oliver Wyman formatting styles
Calendaring
  • Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
  • Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up
  • Assist with scheduling for complex projects as requested by the Partner and/or project team
Travel Arrangement
  • Coordinate travel and accommodation, book cars,rail tickets, etc.
  • Develop understanding of Partner scheduling and travel preferences
  • Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months")
Daily administration

Work with HC to obtain work permits and visas
  • Managedocuments and project deliverables when requested
  • Notify staffing and Practice EAs of extensions/re-negotiations
  • Managestorage or disposal of confidential client information
  • Act as central pointof contactfor all assigned Principal/Partner administrative needs, liaise with other support departments as necessary


Timesheet and Expense Reporting
  • Prepare monthly timesheets for each assigned Principal/Partner
  • Prepare all expense reports and/or delegate to a team assistant when necessary


Team Support
  • Provide coverage for EAs who are out of the office to ensure seamlesssupport to Principals/Partners
  • Provideshort-term coverage for Principals/Partnerswho may be in the midst of an EA assignment transition or who are new to the Firm
  • Provide training and support to new EAs
  • Participate in team meetings and projectswith an eye to improving processes and the overall performance of the EA team


ExperienceRequired:
  • Bachelor's degree preferred
  • At least three years' experience at working in an administrative or customer service position.
  • Experience in financial services, management consultancy and/or a professional services environment a plus


Skills and Attributes:
  • Problem solver- able to work with other teams and staff members effectively to reach a viable solution and goal
  • Strong service focus - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
  • Excellent communicator and negotiator - able to deal effectively with people at all levels across a multicultural environment
  • Maturity, poise and judgment
  • Ability to maintain and respect confidentiality
  • Ability to think strategically and contribute to development of departmental model
  • One who takes constructive feedback in stride and incorporates feedback quickly
  • Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
  • Ability to undertake projects and produce quality and timely results
  • Self-starter, strong initiative, confidence and ability to work with little guidance
  • Collaborative team player
  • Positive attitude, sense of fun: is collegial and friendly
  • Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
  • Methodical, organized and excellent attention to detail
  • Flexible attitude; embraces change, hard-working, cost conscious and results driven
  • Committed to the company and add to the life and culture of Oliver Wyman
  • Authorized to work in the United States


Technical Skills:
  • Excellent Word, PowerPoint and Excel skills
  • Expert knowledge of Outlook
  • Knowledge of CRM systems (Microsoft Dynamics), a plus but not necessary

How to Apply
  • To learn more, please follow us on Facebook, LinkedIn or Twitter: @OliverWyman. www.oliverwyman.com/careers
Marsh & McLennan Companies is a global professional services firm providing advice and solutions in the areas of risk, strategy and human capital. It is the parent company of a number of the world's leading risk experts and specialty consultants, including Marsh, the insurance broker and risk advisor; Guy Carpenter, the risk and reinsurance specialist; Mercer, the provider of HR and related financial advice and services; and Oliver Wyman, the management consultancy. With over 60,000 employees worldwide and annual revenue of approximately $13 billion, Marsh & McLennan Companies provides analysis, advice and transactional capabilities to clients in more than 100 countries. Its stock (ticker symbol: MMC) is listed on the New York, Chicago and London stock exchanges.

Marsh & McLennan Companies offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: www.mmc.com . We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. For more information, please visit us at: www.mmc.com/diversity . Oliver Wyman is an equal opportunity employer.

Qualifications
Oliver Wyman is a global leader in management consulting. With offices in 50+ cities across 26 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Our 4700+ professionals help clients optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman's thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies.

Visit our website for more details about Oliver Wyman: http://www.oliverwyman.com/

Job Overview:

To provide executive level administrative support to 1-3 Partners.

Key Responsibilities:
  • Business Development
  • Build relationships with client sand client EAs
  • Understand the business goals and objectives of each supported Partner and help to push them forward proactively
  • Maintain and update current list of contacts andbusiness activities in CRM database
  • Trackand maintain sales activity/pipeline with each Partner
  • Proactively spot clients that haven't been called upon and/or who need follow up
  • Execute requested follow-up calls for client mailings
  • Assist the Marketing Department with the co-ordination of customized mailings
  • Prepare letters, proposals and other documents using Oliver Wyman formatting styles
Calendaring
  • Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
  • Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up
  • Assist with scheduling for complex projects as requested by the Partner and/or project team
Travel Arrangement
  • Coordinate travel and accommodation, book cars,rail tickets, etc.
  • Develop understanding of Partner scheduling and travel preferences
  • Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months")
Daily administration

Work with HC to obtain work permits and visas
  • Managedocuments and project deliverables when requested
  • Notify staffing and Practice EAs of extensions/re-negotiations
  • Managestorage or disposal of confidential client information
  • Act as central pointof contactfor all assigned Principal/Partner administrative needs, liaise with other support departments as necessary


Timesheet and Expense Reporting
  • Prepare monthly timesheets for each assigned Principal/Partner
  • Prepare all expense reports and/or delegate to a team assistant when necessary


Team Support
  • Provide coverage for EAs who are out of the office to ensure seamlesssupport to Principals/Partners
  • Provideshort-term coverage for Principals/Partnerswho may be in the midst of an EA assignment transition or who are new to the Firm
  • Provide training and support to new EAs
  • Participate in team meetings and projectswith an eye to improving processes and the overall performance of the EA team


ExperienceRequired:
  • Bachelor's degree preferred
  • At least three years' experience at working in an administrative or customer service position.
  • Experience in financial services, management consultancy and/or a professional services environment a plus


Skills and Attributes:
  • Problem solver- able to work with other teams and staff members effectively to reach a viable solution and goal
  • Strong service focus - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
  • Excellent communicator and negotiator - able to deal effectively with people at all levels across a multicultural environment
  • Maturity, poise and judgment
  • Ability to maintain and respect confidentiality
  • Ability to think strategically and contribute to development of departmental model
  • One who takes constructive feedback in stride and incorporates feedback quickly
  • Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
  • Ability to undertake projects and produce quality and timely results
  • Self-starter, strong initiative, confidence and ability to work with little guidance
  • Collaborative team player
  • Positive attitude, sense of fun: is collegial and friendly
  • Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
  • Methodical, organized and excellent attention to detail
  • Flexible attitude; embraces change, hard-working, cost conscious and results driven
  • Committed to the company and add to the life and culture of Oliver Wyman
  • Authorized to work in the United States


Technical Skills:
  • Excellent Word, PowerPoint and Excel skills
  • Expert knowledge of Outlook
  • Knowledge of CRM systems (Microsoft Dynamics), a plus but not necessary

How to Apply
  • To learn more, please follow us on Facebook, LinkedIn or Twitter: @OliverWyman. www.oliverwyman.com/careers
Marsh & McLennan Companies is a global professional services firm providing advice and solutions in the areas of risk, strategy and human capital. It is the parent company of a number of the world's leading risk experts and specialty consultants, including Marsh, the insurance broker and risk advisor; Guy Carpenter, the risk and reinsurance specialist; Mercer, the provider of HR and related financial advice and services; and Oliver Wyman, the management consultancy. With over 60,000 employees worldwide and annual revenue of approximately $13 billion, Marsh & McLennan Companies provides analysis, advice and transactional capabilities to clients in more than 100 countries. Its stock (ticker symbol: MMC) is listed on the New York, Chicago and London stock exchanges.

Marsh & McLennan Companies offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: www.mmc.com . We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. For more information, please visit us at: www.mmc.com/diversity . Oliver Wyman is an equal opportunity employer.


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