Administrative Assistant

About Oliver Wyman

Oliver Wyman Actuarial Consulting works with companies to manage property and casualty, life and annuity, and healthcare risks across a broad range of industries. Our firm assists with quantification of risk and loss exposures, and provides advice on external business strategy, internal risk management, implications of mergers and acquisitions, and new product development. We use mathematical and statistical modeling skills to assist our clients in evaluating and addressing risk. We offer solutions so our clients may manage and prepare for the potential financial consequences of uncertain future events. Oliver Wyman Actuarial Consulting is part of Oliver Wyman Group, one of the world's premier management consulting firms.

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Job Overview

Support a group of consultants via in-depth knowledge of administrative procedures and tools. The successful candidate will demonstrate a basic understanding of the business service area, clients, key terms, and service offerings. Administrative assistants handle sensitive information with professionalism and integrity while communicating openly and often among team members and continually strive to promote smooth workflow and ensure client needs are met.
Key Responsibilities
• Prepare monthly financials and revenue accruals

• Provide Detail Billing reports to Office Leaders and Billing Managers

• Assist in developing financial summaries and reports (quarterly and year-end)

• Manage the Accounts Payable process

• Assist with invoice collection efforts

• Administer project code setup and associated compliance items

• Manage Client Managers calendars

• Create graphics and illustrations for reports and presentations

• Proofreading documents (letters, reports, business proposals, etc.)

o Finalize formatting letters, reports, etc. and send out on behalf of Client Managers

• Tracking/status reports of client projects for Office Leader and Client Managers

• Provide word-processing and data entry support

• Manage production and distribution of reports

• Handle team scheduling, travel and meeting arrangements

• Prepare expense reports

• Schedule candidate interviews

• Onboard new employees

• Track and report employee certifications and headcount status to human resources

• Coordinate holiday cards and gifts and office social events

• Work with senior consultants on new business proposals, planning and research

• Perform a wide variety of administrative duties as required to manage office and assist Client Managers

Experience required

• At least three years' experience working in an administrative or customer service position. Experience in accounting, invoicing or bookkeeping a plus
Skills and Attributes
• Problem solver - able to work with other teams and staff members effectively to reach a viable solution and goal

• Strong service focus - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.

• Excellent communicator and negotiator - able to deal effectively with people at all levels across a multicultural environment

• Maturity, poise and judgment

• Ability to maintain and respect confidentiality

• Ability to think strategically and contribute to development of departmental model

• One who takes constructive feedback in stride and incorporates feedback quickly

• Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment

• Ability to undertake projects and produce quality and timely results

• Self-starter, strong initiative, confidence and ability to work with little guidance

• Collaborative team player

• Positive attitude, sense of fun: is collegial and friendly

• Ability to juggle several tasks at once, to prioritize and manage own time - not a clock watcher or someone who is unwilling to step outside their job description

• Methodical, organized and excellent attention to detail

• Flexible attitude; embraces change, hard-working, cost conscious and results driven

• Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman

Technical skills
• Excellent Word, PowerPoint, Outlook and Excel skills

• Knowledge of Accounting/Invoicing, a plus but not necessary

• Bachelor's degree or equivalent experience

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