Administrative Assistant, Concert Halls & Operations

POSITION

Administrative Assistant, Concert Halls & Operations

DEPARTMENT

Concert Halls & Operations

OVERVIEW

Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center Campus.

  • Are you confident and engaging when interacting with executives and other VIPs?
  • Are you adept at extreme calendar management?
  • Can you juggle several urgent projects at once while fielding endless interruptions?
  • Can you troubleshoot presentations at a moment’s notice?
  • Can you anticipate the needs of your boss?

We are looking for an enthusiastic, multi-tasking individual to assist the Vice President, Concert Halls and Operations. This position will require the epitome of time and organizational management; excellence will be expected as you support the day-to-day productivity of the Vice President.

PRIMARY RESPONSIBILITES

  • Serving as the first line of communication for internal and external requests for the Vice President, Concert Halls and Operations and supporting him in time and resource management decisions, coordination with staff and colleagues, and communicating his decisions and directives.
  • Anticipating and facilitating the needs of the Vice President through comprehensive administrative support, including: phone coverage; correspondence and file management; office management support, research, preparing agendas, meeting materials and presentations; special projects and coordination activities with other departments and organizations.
  • Support workflow processes and communication within the department to ensure efficiency and good communication, ultimately enhancing productivity.
  • Maintaining the Vice President’s calendar through meticulous scheduling and coordination of requested appointments: prioritizing activities; coordinating and confirming all aspects of internal and external meetings, including meeting space, meeting materials and technical specifications as necessary.
  • Serving as an excellent task leader for the Vice President and his team. Assisting in the project management of various internal projects (i.e. conduct research, compile appropriate documents for projects and meetings, and provide support with timelines and scheduling needs).
  • Embracing the Vice President’s “big picture” thinking while executing and tracking the associated details.
  • Preserving and continuing good working relationships with all Lincoln Center staff – especially the offices of the President, COO, constituent organizations, and other external contacts, such as city agencies.
  • Safeguarding confidential information and materials.

QUALIFICATIONS

  • 3-5 years’ administrative experience in a high functioning office.
  • Bachelor’s degree or an equivalent combination of education and experience.
  • Excellent interpersonal and written communication skills.
  • Must be extremely organized, detail-oriented, and be able to work expertly under pressure while juggling multiple tasks.
  • Must be able to work effectively within a team environment, navigating various personality types and working styles.
  • Comfortable with fast-paced executive atmosphere and able to seamlessly change course when necessary.
  • Must be adaptable and agreeable to perform the spectrum of typical assistant duties.
  • Proficiency with Microsoft Office Suite.
  • Must be available to work extended hours, as needed.
  • Interest in performing arts and cultural facilities a plus.

SUBMISSION PROCEDURE

Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the [email protected]/* */ inbox. Submissions without cover letters will not be reviewed.

Please list: Administrative Assistant, Concert Halls & Operations in the subject line.

Internal Candidates should contact a member of the Human Resources Department directly.

Lincoln Center is an equal opportunity employer.


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