Executive Assistant

Lever solves most leaders’ number one problem--hiring. Lever puts the humanity back into hiring allowing leaders, recruiters, and interviewers to spend more time on what matters: people. Similarly, this will be your role--helping our executive team reclaim their time, efficiency, and maximizing the productivity of the executive team through strategically and methodically managing their processes. From managing calendars to travel itineraries to event logistics, you’ll free up time so that each executive is more available to make crucial business decisions.

While you’re partnering with our executives to help manage their time, you’ll also learn the challenges and demands that executives face on a day-to-day basis as well as on a broader business level. You’ll be exposed to each leader’s organization and gain a robust understanding of how Lever functions, our company-wide goals, and how you can help us achieve them. 

You’ll also have the opportunity to teach your process management skills to the executive team and how to best work with you . The broader Lever team will also benefit from any/all shortcuts and tools you use to make your work easier and more efficient. We’ll look to you for recommendations and best practices to become an overall more effective team! 

This role is perfect for someone that enjoys challenging tasks, working on many things concurrently, enjoys learning, and helping companies grow and scale. If this sounds like you, we’d love to hear from you! 

WITHIN 1 MONTH, YOU'LL:

  • Complete Ramp Camp, Lever’s week-long version of onboarding. You’ll learn about all aspects of the business with a cross-functional cohort of new Leveroos. You’ll also deliver on your first Lever project during this first week!
  • Hold 1:1’s with each executive to uncover where they are spending their time. Group like-tasks and decipher which aspects of work you can tackle for execs.
  • At an executive meeting, present at a high level, the tasks you’ll be taking on and how the team can work best with you. Share your expectations of them and set expectations of what they can expect from you. 
  • Shadow the “behind the scenes” at Meeting Monday. Understand the ins and outs of the production and start to formulate ideas on how to improve the mechanics of the meeting.

WITHIN 3 MONTHS, YOU'LL:

  • Provide support for HR Tech and LinkedIn Talent Connect, including managing the schedule for analyst briefings and travel arrangements for our team.
  • Lead venue selection, invites, and travel coordination for the account-based marketing dinner series.
  • Coordinate each department's quarterly kickoff and team outings. Take on ownership of Meeting Monday. You’ll ensure all presenters submit their slides in a timely manner and that the information is relevant and accurate. Each Monday, you’ll coordinate set up and the production of the meeting.
  • Work with our Senior Accountant to take on credit card expense reconciliation from each executive. Learn our T&E policy and travel system to support executive travel.
  • Work with the CEO and and the rest of the executive team to help define and manage 12 - 18-month forward-looking executive calendar, locking in key dates such as board meetings, quarterly and semi-annual planning sessions.
  • Observe how execs are spending their time, identify areas of opportunity, absorb the work, and then improve it.

WITHIN 6 MONTHS

  • Plan our next executive offsite. You’ll partner with our CEO and other stakeholders on scheduling, agenda creation, logistics, space plans and catering. Things to consider: efficacy of the last executive offsite, areas of opportunity, and timing as it relates to quarterly revenue attainment.
  • Partner with executive team to help coordinate quarterly kickoffs and team outings. Create a process for org leaders to partner with you to achieve consistency for future kickoffs.
  • After running several Meeting Monday’s, take one or two ideas to improve the meeting and implement it. Solicit feedback and take action based on this data.
  • It’s time to grow your function! Lead the search for our second Executive Assistant.

WITHIN 12 MONTHS, YOU'LL:

  • Dig in and learn about Lever offsites of the past from our Operations Manager. 
  • Work side-by-side our Operations Manager to plan, build, and execute the company offsite.
  • Onboard our second Lever Executive Assistant. Build a playbook as we continue to grow and scale this function.
  • Partner with the CMO on the next Lever Summit. Deliver white-glove service to our speakers and corporate sponsors. 



THE LEVER STORY
Lever builds modern recruiting software for teams to source, interview, and hire top talent. Our team strives to set a new bar for enterprise software with modern, well-designed, real-time apps. We participated in Y Combinator in summer 2012, and since then have raised $73 million. As the applicant tracking system of choice for Netflix, Lyft, Eventbrite, Foursquare, ClearSlide, change.org, and thousands more leading companies, Lever means you hire the best by hiring together.

We are proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity and inclusion. Take an inside look into life at Lever.

Meet Some of Lever's Employees

Phil G.

Senior Implementation Specialist

Phil helps customers dig into the details of Lever’s software by familiarizing them with features. He also helps teach customers to customize those features to their hiring needs and get them up and running.

Maria A.

Account Executive

Maria consults with human resources professionals and recruiters to strategize how Lever can help find top talent, bring that talent in, and ensure a smooth hiring process.


Back to top