Part-Time Administrative Assistant

Responsible for ensuring day-to-day communication from Corporate is directed to the appropriate executive and/or associate, maintaining associate information, timekeeping and scheduling systems, reporting total store payroll and other functions as directed by the store management team.

ACCOUNTABILITIES

  • Adheres to the "Yes We Can" policy and efficiently resolves customer's questions and requests
  • Supports fellow associates through "Yes We Can" actions and behaviors (i.e. team lifts of heavy packages, supporting fellow teammates needs/requests as appropriate.)
  • Reads and distributes store's communication including myKohl's, email and mail toes, monitors store workload calendar and responsibilities
  • Enters and maintains all applicable data in the store scheduling system, reviews and edits store schedules in accordance with management directives
  • Processes store payroll utilizing ASSETS functions, including monitoring overtime, making all timecard edits and entering information into projection screen
  • Organizes new hire paperwork: completes and submits employment status, job and personal information into projection screen
  • Regularly updates and maintains associate attendance records, vacation requests, personal days and overtime
  • Orders supplies following store budget guidelines, works with store management to monitor store expenses
  • Organizes and distributes price changes, ISCs callbacks and RTVs daily. Checks all price changes for timely completion and accuracy. Verifies, processes and files
  • Oversees direct store receiving paperwork and merchandise transfers, processes rainchecks in accordance with Kohl's procedures, checks all paperwork for accuracy
  • Reviews ASSETS generated schedules; compares scheduled hours to labor hours, identifies gaps and communicates them to the Store Management team to rectify
  • Oversees K-Planner calendar and responsibilities
  • Performs other duties as assigned. Examples include, but are not limited to:
  • Answering the store phone
  • Assisting customers at Service Desk
  • Assisting in the Cash Office
  • Resolving RF and other equipment issues
  • Distributing annual performance appraisals to managers and monitoring review process for timely completion
  • Training a backup Store Administrative Assistant


QUALIFICATIONS

REQUIRED
  • Ability to lift 50 pounds on an occasional to frequent basis
  • Prior administrative experience in a general office, in expense control or in human resource administration
  • Effective verbal and written communication skills
  • Basic math and reading skills, legible handwriting and attention to detail
  • Working knowledge of Microsoft Office (including Word and Excel) and computer basics
  • Ability to work as part of a team and interact effectively
  • Regular attendance is required
SPECIAL REQUIREMENTS
  • Ability to maintain a high level of confidentiality
  • Adherence to Kohl's policy and procedures is required


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