Administrative Assistant- Director, Operations

    • Menomonee Falls, WI

Provides administrative support to Management Board for daily administrative functions related to meetings, calendars, projects and print and copy activities. Do you love . . . providing a high level of customer service to company Executives? Are you energized by . . . successfully following through on all assigned tasks? Do you enjoy . . . using your organizational skills to set departments up for success?

ACCOUNTABILITIES

COORDINATES CALENDAR AND CORRESPONDENCE

  • Scheduling and maintenance of calendar on email including
    anticipating and collecting prep
  • Coordinates all meetings including dates, agendas, food, meeting
    rooms and invitations
  • Ensures timely and appropriate response to incoming mail and emails, including drafting written responses to all levels of management and key resources and customers
  • Sets up and maintains email lists


PERFORMS REPORTING, FILE MANAGEMENT AND OFFICE COORDINATION

  • Orders and maintains supplies and equipment for department
  • Prepares and publishes reports, PowerPoint presentations and spreadsheets
  • Files and maintains department records and necessary documentation
  • Schedule and process expense settlements


ADDENDUM

LEGAL ADMINISTRATIVE ASSISTANT

  • Conduct internal and external fact investigation or background review on issues
  • Present investigation results to supervisor either verbally or in writing
  • Review miscellaneous contracts for changes
  • Screen callers and gather as much information as possible. Offer assistance to callers as applicable
  • Review mail thoroughly, prioritize, handle or distribute appropriately
  • Transcribe tapes and/or voicemails upon request


QUALIFICATIONS

REQUIRED

  • Excellent time management and organization skills
  • Attention to detail
  • Typing capability of 70 wpm combined with accurate proofreading
  • Strong knowledge of all Microsoft Office applications and Powerpoint
  • Working knowledge of internet
  • High level of confidentiality extremely important
  • Capable of solving problems and staying calm in stressful situations and during periods of high workloads
  • High School diploma


PREFERRED

  • Associate Degree, Technical School Training,
    Paralegal or comparable training preferred

Through extensive research and development, Kohl’s works to create meaningful connections with every customer who comes into the company’s department stores or visits the site.

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