Kforce

Executive Assistant

3+ months agoSan Antonio, TX

Responsibilities

Kforce is looking for an experienced Executive Assistant for an established client in San Antonio, TX. Responsibilities:

  • Completes a broad variety of administrative tasks for the Executives
  • Composes routine correspondence and reports for signature
  • Schedules and coordinates agendas, meeting rooms, meals, etc., for staff meetings and other internal/external meetings held by the Executives and staff
  • Ensures expeditious processing of documents submitted for approval
  • Completes expense reports. Manage Executives' email messages, monitoring incoming messages for response and /or follow-up
  • Prioritizes conflicting needs, handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
  • Coordinates the Executives' travel arrangements
  • Maintains Outlook calendar for in-house meetings, visits, conventions and trip schedules for both domestic and international travel
  • Acts as liaison with visiting VIPs and coordinates hotel rooms, meeting space and transportation to and from facility
  • Prepares presentations for the Executives for staff meetings, board meetings and meetings with visiting VIPs
  • Discerns issues/information to ensure that the Executives are apprised immediately of urgent information, especially those items that are sensitive, or raise some legal or public relations risk for the organization
  • Maintains efficient record-keeping systems by ensuring that accurate files are maintained for administrative files
  • Provides records management system for the Executives
  • Opens, sorts and distributes incoming correspondence, including faxes and e-mail
  • Prepares responses to correspondence containing routine inquiries


Skills

  • Associate's degree in Office Administration, Business or relevant work experience can be substituted in lieu of degree
  • Secretarial/administrative experience supporting a senior director or executive with experience handling travel arrangements
  • Strong proficiency in Microsoft Office (Outlook, Word, Excel, Power Point) and Adobe Acrobat
  • Ability to maintain confidentiality
  • Must have strong verbal and written communication skills Must be able to use tact and diplomacy
Preferred Qualifications:
  • Proficiency with SAP Certified Professional Secretary (CPS) or similar Notary Public
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."