Administrative Assistant

    • Dallas, TX

Kforce has a client in search of an Administrative Assistant in Dallas, TX. This role is currently 100% remote and will switch back to office environment when COVID-19 ramps down. Essential Functions:

  • Responsible for email correspondence, calendar management, scheduling, planning travel arrangements (US only), submitting expenses (using Infor Expense Management), answering phones, taking messages, and assisting with various projects
  • Serves as a liaison with other functional areas, external customers and vendors in the resolution of routine administrative and operational problems
  • Provides administrative support including answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries
  • Composes and edits correspondence and/or memoranda from dictation, verbal direction or from knowledge of established policies
  • May prepare, transcribe, compose, type, edit, and distribute agendas and minutes of meetings
  • Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements
  • Prepares or assists in preparing scheduled and/or ad hoc statistical and narrative reports by performing basic information gathering and analysis, as specifically directed
  • Establishes, maintains and updates files, databases, records and/or other documents
  • Develops and maintains data and performs routine analyses and calculations involved in preparing recurring internal reports
  • Sorts, screens, reviews and distributes incoming and outgoing mail and prepares timely responses to a variety of routine written inquiries
  • Requisitions supplies, printing, maintenance and other services
  • Operates standard office equipment and uses required software applications
  • Performs other duties and responsibilities as assigned

  • At least 2 years of recent experience as an Administrative Assistant supporting manager level or higher
  • Must have experience with the following: email correspondence, calendar management, scheduling, planning travel arrangements (flights, hotel, rental cars), expenses, answering phones
  • Fluent user with Microsoft Office, especially Outlook (will not require training on using Outlook/Word/Basic Excel)
  • Experience within financial services industry is not required but is a plus
  • Able to type at least 40 WPM
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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