Kforce

Administrative Assistant

3+ months agoLebanon, PA

Responsibilities

Kforce has a client in search of an Administrative Assistant in Myerstown, PA.Key Tasks:

  • Manage Site Wide Computerized Maintenance Management System (CMMS); Administering and maintaining the operation of the Computerized Maintenance Management System (CMMS) in respect to the change control/maintenance work order system, the preventive and predictive maintenance system, and the various maintenance databases
  • Create change control/work orders on a regular/daily basis; Generate and distribute Preventative Maintenance (PM) work orders on a daily basis
  • Close completed work orders and PMs in the CMMS; Create, modify, and distribute PM generation reports for various departments and monitor PMs through closure
  • Respond to inquiries on the status of maintenance work or other records as needed
  • Create, prepare, modify and report as required/requested for the maintenance function, such as Maintenance Backlog Reports, In Service Equipment Reports, and Site Wide Maintenance
  • Shutdowns Activities, etc.; Maintain/update department records and files, such as projects, standard operating procedures (SOPs)
  • Support site wide Technical Supervision by providing specialized maintenance reports to various departments on an as needed basis
  • Perform various administrative tasks which include answering phones, opening/sorting mail, scheduling meetings/rooms, ordering supplies, taking meeting minutes, copying, faxing and distributing information, designing forms, data entry, distributing standard operating procedures (SOPs), schedule conference rooms and cross train in other secretarial/support functions as needed, etc.
  • Help build team-oriented culture by motivating and supporting team members, being faithful to the team process by sharing knowledge with all members of the factory to continuously improve the process


Skills

  • High School diploma or equivalent
  • At least 3 years of administrative support experience required
  • Computerized Maintenance Management System (CMMS) experience or equivalent systems experience required
  • Ability to maintain confidentially is essential
  • Excellent computer skills required, including ability to operate Microsoft Office and Excel
  • Demonstrated ability to manage multiple priorities, work independently, and with a team, and organize and maintain accurate files
  • Must be self-motivated, possess excellent communication skills (both written and spoken), and have the ability to interact with customers at multiple sites
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."