Office Operations Coordinator

Kargo is the leader in mobile brand advertising. Bringing together creativity, technology and quality, Kargo empowers advertisers to break convention and build connections with consumers on the most important screen today—the phone. Through our high-end editorial alliance composed of world-class publisher partners, as well as our proprietary advertising automation tools and award-winning creative studio, we enable brands and agencies to reach eight out of 10 smartphone users in the US with memorable, measurable mobile ad experiences. In 2015, Kargo was recognized by Crain’s NY Business as one of the 50 fastest growing companies in New York and by Inc. as one of the 500 fastest-growing companies in the US. Business Insider also ranked Kargo one of the “hottest pre-IPO ad tech startups” in both 2015 and 2016. Kargo employs more than 200 people in New York, Chicago, Dallas, San Francisco, Los Angeles and London.

Kargo is looking for a full-time Office Operations Coordinator to help with the day-to-day functions at one of our NYC offices, handling reception and the operational needs of a very busy office! This position requires someone who is personable, patient, tactful and can multi-task while maintaining strong attention to detail. The OfficeOperations Coordinator will report directly to the Office Manager and play an integral part in keeping our NYC offices as efficient and productive as possible. 

Responsibilities:

  • Operating the reception area 
  • Answering incoming phone calls and taking/relaying messages
  • Organizing and distributing incoming mail & packages
  • Maintaining stock of client refreshments (tea, coffee, water, magazines, etc) 
  • Managing meeting room calendars and booking meeting rooms, if necessary
  • Arranging lunches, car service, etc., as requested
  • Assist with printing, filing, binding, collating, etc., as requested
  • Working with administrative team to assist with client visits and meeting room needs
  • Maintaining supply inventory and updating logs accordingly 
  • Assisting with new hire desk and equipment setups
  • Completing ad-hoc tasks as assigned by the Office Manager 

Requirements:

  • Bachelor’s degree from an accredited college or university
  • At least 1 year of administrative work experience in a fast-paced environment
  • Proactive and super organized while having a positive attitude
  • Ability to work and adapt in a face paced environment
  • Plugged in and digitally savvy
  • Creative and strategic problem solver
  • Natural ability to communicate clearly with all levels of the org from interns to execs
  • Discretion with confidential information
  • Proficient with Microsoft Office, Google Apps and Dropbox
  • Must be able to work full-time hours, 9:00 am to 6:00 pm

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