Office Operations Coordinator

Kargo is the leader in mobile brand advertising. Bringing together creativity, technology and quality, Kargo empowers advertisers to break convention and build connections with consumers on the most important screen today—the phone. Through our high-end editorial alliance composed of world-class publisher partners, as well as our proprietary advertising automation tools and award-winning creative studio, we enable brands and agencies to reach eight out of 10 smartphone users in the US with memorable, measurable mobile ad experiences. In 2016, Kargo was recognized by Crain’s NY Business as one of the 50 fastest growing companies in New York and by Inc. as one of the 500 fastest-growing companies in the US. Business Insider also ranked Kargo one of the “hottest pre-IPO ad tech startups” in both 2015 and 2016. Kargo employs more than 200 people in New York, Chicago, Dallas, San Francisco, Los Angeles and London.

Kargo is looking for a full-time Office Operations Coordinator to manage the day-to-day functions at our vibrant Santa Monica offices, handling reception and the operational needs of a very busy office!

This position requires someone who is personable, patient, tactful, and can multi-task while maintaining strong attention to detail. The Office Operations Coordinator will report directly to the Director of Office Operations in New York and perform an integral function in keeping our offices as fun, efficient, and productive as possible. 

RESPONSIBILITIES:

  • Operating the reception area and office security systems
  • Answering incoming phone calls and taking/relaying messages
  • Organizing and distributing incoming mail & packages
  • Maintaining stock of office snacks / refreshments
  • Liaison for Kargo Kulture social events in Santa Monica office
  • Working with administrative team to assist with client visits to the office
  • Managing meeting room calendars and booking meeting rooms, if necessary
  • Arranging lunches, car service, etc., as requested
  • Assist with printing, filing, binding, collating, etc., as requested
  • Maintaining supply inventory and updating purchase logs accordingly 
  • Responsible for setup of new hire desks and equipment needs
  • Coordinate repairs and facility requests for office
  • Completing ad-hoc tasks as assigned by the Director of Office Operations 

REQUIREMENTS:

  • Bachelor’s degree from an accredited college or university
  • At least 1 year of administrative work experience in a fast-paced environment
  • Previous experience in management of properties is desired, but not required
  • Experience with vendor management and relations
  • Proactive and super organized while having a positive attitude
  • Ability to flex with the workload and adapt to needs as they arise
  • Plugged in and digitally savvy
  • Creative and strategic problem solver
  • Strong analytical skills and attention to detail
  • Accountable, trustworthy, and able to prioritize and escalate matters
  • Natural ability to communicate clearly with all levels of the organization
  • Discretion with confidential information
  • Proficient with Microsoft Office, Google Apps and Dropbox
  • Must be able to work full-time hours, 9:00 am to 6:00 pm
  • Work will routinely involve assisting on projects where bending, reaching, and lifting/moving up to 30 pounds is required

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