Contract Closeout Manager


The Johns Hopkins University Applied Physics Laboratory (APL), a national leader in scientific research and development, located midway between Baltimore and Washington, DC is seeking a Contracts Closeout Manager.

Job Summary:
Perform all aspects of prime contract and subcontract closeout administration.

This position requires U.S. Citizenship and an active clearance.

Duties (Listed in order of importance with the estimated amount of time spent at each task):

  1. Prepare, transmit and archive internal and customer required closeout documents. Obtain required closeout forms from subcontractors, de-commit subcontractor funds, request and review DCAA audit of subcontractors, coordinate subcontractor desk audits, and approve subcontractor final invoices for payment. (35%)

  2. Interact regularly with Business Services staff, notably Contracts Managers, Subcontracts Administrators, Billing Representatives, and Departmental Program and Financial Managers to ensure contract requirements have been met (e.g., submission of deliverables, verifying that all payments have been made, obtaining various releases, closeout of subcontract agreements, disposition of government property, disposition of classified material, etc.). (25%)

  3. Analyze Prime Contracts and Subcontracts to determine closeout requirements and methods. Determine Laboratory fee entitlement on contracts and task orders, and provide instruction to Billing as to the final amount to be invoiced. Review final invoice documents prepared by Billing for accuracy and compliance with contractual terms. (10%)
  4. Develop an excellent working rapport with Departmental and Mission Area staff, and assist them with the closeout process to include training on closeout processes and requirements. (10%)
  5. Participate in regularly scheduled meetings with DCMA, and coordinate with DCMA and DCAA on audit findings and other issues that relate to the closeout process. (10%)
  6. Assist with: i) maintaining the practices and procedures documentation; ii) providing training as necessary; iii) compiling statistics; and iv) developing and maintaining status reports. (10%)

Note: This job summary and listing of duties is for the purpose of describing the position and its essential functions at time of hire and may change over time.


Required Qualifications:
  • Bachelor's degree in Business or related field.
  • 5 or more years of hands-on professional level experience in Prime/Sub-Contract Closeout with a prime government contractor.
  • Practical understanding of the Federal Acquisition Regulation, and other agency specific regulations, as they apply to prime and subcontract closeout for various contract types.
  • Highly motivated self-starter capable of working independently.
  • Excellent problem solving and communication skills, including effective writing skills.
  • Proficient MS Word and Excel skills with the ability to generate reports.

Desired Qualifications:
  • SharePoint expertise.


Secret Clearance is required. Applicants selected will be subject to a Government security investigation and must meet the eligibility requirements for access to classified information up to the Secret level. Eligibility requirements include US citizenship.


APL offers a comprehensive benefits package including a liberal vacation plan, a matching retirement program, significant educational assistance, a scholarship tuition program for staff with dependents, and competitive salaries commensurate with skills and experience. For more information about our organization, please visit our web site at

Equal Employment Opportunity:

Johns Hopkins University/Applied Physics Laboratory (APL) is an Equal Opportunity/Affirmative Action employer that complies with Title IX of the Education Amendments Acts of 1972, as well as other applicable laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, or protected Veteran status.


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