Administrative Support II - SRI

Introduction:

The Johns Hopkins Applied Physics Laboratory (APL), a national leader in scientific research and development, located midway between Baltimore and Washington, DC is seeking a Group Administrative Assistant.

Job Summary:

Provide administrative support to the Space Science Instrumentation Group, Space Science and Instrumentation Branch Office and serve as a back-up to the other administrative support teams in the branch. Prioritize and independently carry out day-to-day administrative tasks.

Duties:

  • Perform secretarial duties, including typing, filing, proofreading, and formatting documents; prioritize and expedite day to day administrative tasks; provide presentation assistance; prepare and review material for supervisor’s signatures; collaborate with security and visitor control to coordinate clearances for incoming and outgoing visits. (50%)
  • Support travel arrangements and preparation of expense statement, registration, and reimbursement forms. (20%)
  • Maintain calendars. Assist staff with reserving conference rooms, organizing and scheduling meetings. Research APL Practices and Procedures (P&P) when required. Administer incoming/outgoing mail and shipments. (10%)
  • Serve as a back-up to SR branch Group Administrators during times of vacation, extended leave or vacancy. (10%)

Note: This job summary and listing of duties is for the purpose of describing the position and its essential functions at time of hire and may change over time.

Required Qualifications: High school diploma or equivalent and at least 3 years of experience as an Office Administrator; Strong communication skills (oral and written). Excellent interpersonal skills and ability to interact with all staff levels and representatives of external organizations effectively and with a professional demeanor. Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook). Ability to plan ahead, prioritize a continuous work flow with frequent interruptions. Have the ability and experience to initiate tasks with general guidance and oversight. Very dependable and professional.

Desired Qualifications: Knowledge of Space Exploration Sector and APL practices and procedures. Demonstrated ability to work with a large number of dedicated professionals in a fast-moving environment. Proficiency with SharePoint or similar group collaboration environment. Knowledge of APL Business systems including RMIS, PEMS, CMS, EBSS, and APS.

Security: Applicant selected will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

Benefits: APL offers a comprehensive benefits package including a liberal vacation plan, a matching retirement program, significant educational assistance, a scholarship tuition program for staff with dependents, and competitive salaries commensurate with skills and experience. For more information about our organization, please visit our web site at www.jhuapl.edu.

Equal Employment Opportunity: Johns Hopkins University/Applied Physics Laboratory (APL) is an Equal Opportunity/Affirmative Action employer that complies with Title IX of the Education Amendments Acts of 1972, as well as other applicable laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, or protected Veteran status.


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