Executive Assistant to CEO

Overview:

IVY unites rising leaders and introduces them to the most inspiring people, ideas, and experiences in the world. Over the last three years, we’ve built a dynamic team of 70 rock-stars and established IVY as the leading community of entrepreneurs, artists, and innovators in the USA. IVY currently has 20,000 members and 100,000 registrants, with seven chapters across New York City, Los Angeles, San Francisco, Chicago, Washington DC, Boston, and Miami (with plans to expand across 50 global cities). We host more than 1,000 experiences per year to bring our curriculum to life, including dinner and seminars with leading thinkers, art immersions, film screenings, global trips, and social impact activities. Led by two Harvard Business School graduates, we are backed by a renowned group of investors, including early investors in Facebook, Spotify, and Uber, as well as serial entrepreneurs with numerous successful exits.

We believe everyone has limitless potential, and our vision is for IVY to be the catalyst for achieving unprecedented human unity, progress, and fulfillment. Our curriculum enables rising leaders to elevate the world through experiential learning and collaborations focused on entrepreneurship, arts, social impact, policy, wellness, science, and philosophy. In the coming years, we will transform every global city into an immersive lifelong campus that provides everyone with the ideas, experiences, and connections they need to make a lasting positive impact on the world. The inspiration for IVY was strongly influenced by our Founders’ experiences at institutions like Harvard Business School, and the ways in which collegiate communities are able to accelerate ones’ social, professional, and intellectual development. We are obsessed with creating a global community that provides the same benefits throughout life. 

Job Description:

We are looking for an exceptionally bright, multi-tasking and self-motivated Executive Assistant to directly support the Chief Executive Officers. This role requires attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with the Chief Executive Officer. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action when necessary.

Responsibilities:

Responsibilities for this position include the ability to act as an extension of the Chief Executive Officer, to think and plan ahead, to manage time super-effectively, and assisting with meeting agendas. Candidate must possess superior judgment and problem-solving skills and have an aptitude for prioritization. Candidate must have the ability to quickly learn organizational structure, industry specific knowledge, team objectives and adapt to America West Financial values and vision along with a can-do attitude.

The ideal candidate should also have demonstrated and well developed skills in the following areas:

  • Organizational and planning skills
  • Time management
  • Highly detail-oriented
  • Excellent judgment
  • High level of confidentiality
  • Professionalism
  • Effective verbal/written communication
  • Problem-solving

Qualifications:

  • Strong work tenure 2-15 years of experience supporting C-Executives
  • Advanced knowledge of Microsoft products, and other web platforms
  • High level of integrity and discretion in handling confidential information
  • Detailed planning, verbal, and interpersonal communication skills
  • A terrific work ethic accompanied by an ever-positive, get-it-done attitude
  • Sound judgment and flexibility to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines with little to no direction
  • Understanding of fast-paced and ever-changing startup environment
  • A bachelor’s degree is required

Why You’ll Want to Work with us:

  • Opportunity to attend awesome events and network with some of the most influential professionals, artists, and thought leaders in the country
  • Summer Fridays
  • Paid time off, plus holidays and monthly work remote days
  • Weekly team lunches and happy hours
  • Work with a ridiculously supportive team in a beautiful office by Flatiron
  • Dog-friendly workplace

We are dedicated to getting people to dream bigger and do more together, and we believe that starts right here with our own team. We are committed to hiring individuals with a diversity of perspectives, backgrounds, and beliefs who can use their passion to help us build a world-changing community — and thrive along the way. Join our team for the chance to collaborate with an engaged team working provide learning and growth opportunities for all.


We are an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law.


Meet Some of IVY's Employees

Caroline P.

Community Growth Director

Caroline focuses on finding amazing people to join the IVY community, ensuring they enjoy the entire experience by taking full advantage of everything the company has to offer.

Phil C.

Arts & Culture Director

Phil creates experiences that educate and inspire. He works to break down barriers between art engagement and folks over 40 who may not usually engage in those types of activities.


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