Executive Assistant

The Intuit's Quickbooks Payments organization is looking for a confident Executive Assistant to be a strategic business partner to multiple executives who thrives for excellence in assisting multiple teams to be efficient, productive and flawless.

  • Management of complex calendar and scheduling to support teams in multiple locations
  • Manage expense report coordination and submission
  • Plan, coordinate, and ensure schedule is followed and appropriately prioritized; keeping them well-informed of upcoming commitments and responsibilities, following up appropriately
  • Event planning to include support for large meetings, off-sites and team building events
  • Travel coordination and arrangements
  • Partnering across organizational boundaries to deliver outcomes with other Executive Assistants and business partners
  • Taking meeting minutes and tracking actions and follow-up
  • Managing and reconciling expense reports on behalf of the leaders
  • Maintaining organizational charts and email distribution lists
  • Document writing, editing, PowerPoint and readiness
  • Prioritize people and situations in need of immediate attention and response to inquiries
  • Completing tasks that are never too big or small
  • Have fun at work and help others do the same
  • Minimum of 5+ years working at the Executive administrative level, effectively supporting multiple leaders at one time
  • Advanced Outlook calendar management is critical
  • Expert level knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint), Google Docs (Slides, Excel and Word), Box skills
  • Strong organizational skills
  • Exhibit administrative leadership on the team
  • Ability to act quickly from one task to another, seamlessly and professionally
  • Ability to perform under pressure and against tight deadlines
  • Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast paced environment
  • Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately
  • Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
  • Proven experience working in a fast-pace environment while providing superior service levels
  • Must be able to work independently, have a commitment to high levels of customer service and excel in a deadline-driven environment that involves multiple, simultaneous projects.

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