Office Experience Manager
What's the opportunity?
Office Experience Managers at Intercom are sharp and ambitious, they are constantly thinking about what else they can do to help out and make an impact. We're looking for someone who can visually and logistically deliver the fundamentals of our culture and values on a day-to-day basis -- from a hyper-detailed eye for keeping things pristine, to a proactive mindset to keep things as smooth as possible, to a scrappy and resourceful nature that will keep you hustling, to being a creative problem-solver for the team.
There are currently 100+ employees based in our San Francisco office, with plenty of room to grow. Your mission will be to manage that space efficiently and creatively, bringing alive the company culture, and delivering an office experience / "vibe" that is true to our values. Practically, this includes everything from facilitating the day-to-day runnings of the office (building and owning the employee office experience, managing vendor relationships, ordering supplies and snacks, tidying the office), to larger one-off projects, such as fitting out new space or helping to arrange events.
What will I be doing?
- Owning the employee office experience for a fast-growing office of 100+ employees
- Project managing and overseeing the fit-out of all expansion projects in San Francisco
- Owning the condition of the office at all times, making sure it is always tidy, professional, presentable and clutter-free
- Oversee the guest experience and ensure a personal and friendly experience for anyone coming into the office
- Working with others to iterate on the functionality of the office, always keeping office productivity in mind
- Help facilitate and support internal events and on-site events
- Interfacing with property management, and all office service providers, to keep the office in pristine condition at all times (internet, electricity, cleaning, maintenance, etc.)
- Anticipating office needs and being proactive about fulfilling them
- Owning meal management and overseeing daily catered meals for the team
- Maintaining a healthy variety of snacks and drinks at all times, paying close attention to what the team likes and needs, avoiding snack boredom
- Maintaining the availability, organization and accessibility of office and company supplies
- Partnering with OE teammembers in various locations to set up virtual meetings between offices, ensure consistency in work environments and to collaborate on shared experiences for all employees
- Diligently attending to some administrative and operational assignments to support the office/facilities
- Manage a Office Experience Coordinator
- Other special projects, as assigned
What skills do I need?
- 3+ years experience owning and developing a thoughtful office experience in a fast-paced, start-up environment
- Experience managing the fit-out of a new space or owning an expansion project, highly desired
- Be highly ambitious, self-directed, motivated, and always looking for more responsibility
- Excellent problem-solving skills and naturally helpful and resourceful
- Be extremely detail-oriented, a natural at noticing the "little things"
- Have developed a strong sense of design and space efficiencies, enabling you to back up design and layout opinions, and be able to articulate why certain space and details are or aren’t appealing
- Have experience in space management working with contractors to build out and use office spaces in new and exciting ways.
- Be experienced with Google services like gmail, google calendar & google drive, as well as Apple products
- Have excellent communication skills: write and speak confidently, concisely, and clearly
- Be hospitable, warm, personable and extremely approachable
- Excellent communication skills - written and spoken
- People management experience a plus
- Proof of eligibility to work in the United States
We are a well treated bunch, with awesome benefits! If there’s something important to you that’s not on this list, talk to us! :)
- Competitive salary and meaningful equity
- Catered lunch and dinner served every weekday, plus a variety of breakfast foods and a fully stocked kitchen
- Regular compensation reviews - great work is rewarded!
- Fully funded comprehensive medical, dental, and vision coverage
- Open vacation policy and 10 corporate holidays
- Paid parental leave program
- 401k plan
- Commuter benefits
- In-office bicycle storage
- MacBooks are our standard, but we’re happy to get you whatever equipment helps you get your job done
- Fun events for Intercomrades, friends, and family!
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