Accounting Associate

The Accounting Associate position is responsible for a variety of tasks including but not limited to:

Vendor Invoice Vouchering

  • Responsible for vouchering all vendor invoices using proper accounting controls, such as matching, to ensure accurate recording of expenses.
Payment to Vendors
  • Generates a weekly check run report, report is approved by Accounting Manager
  • Makes sure all checks are properly matched before mailing
  • Maintains the integrity of the A/P files. Researches old outstanding checks
Vendor Inquiries
  • Addresses vendor inquiries swiftly and courteously
  • All inquiries must be acknowledged by close of the next business day
  • Resolution should be made by the 3rd business day
List of Recurring Expenses
  • Responsible for generating & maintaining a list of recurring expenses that purchase orders are not generated for (insurance premiums, rent utilities etc...) to use as a checklist to ensure that invoices are processed in a timely manner. This list will also be used to generate the month end A/P accrual
Education and Experience:
  • Associates degree in Business, Accounting or Finance and one to three years of relevant experience
  • Proficiency in Microsoft Word, Excel & Outlook required
  • Strong data entry experience necessary
  • Ability to read and interpret documents such as computer and procedure manuals
  • Strong verbal communications in order to resolve problems
  • Ability to write routine reports and correspondence
  • Strong mathematical skills
  • Excellent attention to detail to read and review vendor invoices for accuracy
  • Ability to multitask and deal with a variety of responsibilities

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