Administrative Assistant, Theatre Development

    • Kamimaruko, Japan

What we're about

IMAX is not your everyday entertainment experience, so it's not surprising that IMAX employees and their careers go beyond the ordinary. Our employees share a passion for quality in everything they do. Our Hollywood people are movie business insiders with years of production experience. Our technology experts are unashamedly geeky - people who can talk for hours, and be riveting, about color gamut and lasers. Our business people are consummate sales and marketing professionals who are spreading the IMAX word around the world.

Of course we offer all the benefits you'd expect from a company with over 40 years of history. Yet, beyond this, we know everyone works differently and is motivated by different things. That's why we offer competitive pay and a wide assortment of benefits - to help you make the most of your life at work and away from it.

As the world's leading entertainment technology company, IMAX has revolutionized the way people experience movies. Specializing in immersive motion picture technologies, our employees are driven by a passion to take audiences around the world to places they've only dreamed of.

Come explore IMAX - where innovation, creativity and passion come together.
Required Skills

What you'll be doing:

This position assists with administrative tasks within the IMAX Japan office (Tokyo) and supports the network on operational matters and be a point of contact on queries that require redirection to the appropriate group within the IMAX structure. The successful candidate will assist with finance and accounting.

  • Support the network on operational issues and gain support from relevant IMAX groups to better service our partners.
  • Assist the Finance Group with the review and translation of invoices to our clients. Identify any corrections needed and coordinate with HQ finance to revise.
  • Submit invoices to IMAX Japan's accounting firm. Check the IMAX JV margin reports and submit them to HQ finance. Check statements and coordinate with clients and IMAX. Document and invoice payments of office related items (i.e. phone bills) and send to the Japan accounting firm. Manage petty cash.
  • Perform accounting duties, including issuing invoices to clients, managing rent fees, maintenance fees, and royalties.
  • General affairs including housekeeping, answering phones, ordering office and pantry supplies, distributing incoming mailings, dealing with visitors, ordering flowers and condolence telegrams for our clients, etc.
  • Create Box Office reports, including tracking of IMAX film box offices

What we're looking for:

  • Ability to communicate effectively with a range of external clients and internally.
  • Demonstrated ability to anticipate and identify needs of clients and impart relevant, timely information clearly and accurately, coupled with excellent customer service skills.
  • English and Japanese language skills are essential.
  • Proficient in computer software, such as MS Word, Excel and PowerPoint.
  • Excellent organizational skills and the ability to prioritize multiple tasks in an environment of shifting priorities.
  • Creative approach to problem solving.
  • Able to both work in a team environment, and to work independently, be a self-starter and take the initiative.
Required Experience
For consideration, please apply online. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted.

At IMAX you'll be part of a culture built on respect - one that recognizes the unique talents of everyone on the team. We're proud of the differences that make us all unique and we support unity, acceptance and equal rights for all. Diversity and inclusion among our employees are critical to our success as a global company.

IMAX is proud to be an equal opportunity employer.
Job Location Japan, Japan Position Type Full-Time/Regular

IMAX is an entertainment, technology, and film distribution company.

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