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Executive Assistant

3+ months agoDenver, CO

CO Salary Range: USD 82,000.00 - 116,000.00 per year

Ibotta is seeking an Executive Assistant to support members of our Executive Leadership Team and contribute to our mission to Make Every Purchase Rewarding. This is a fast-paced, detail-oriented role that will assist in the efficacy and efficiency of our leaders. The ideal candidate is an organized self-starter, who is resourceful, collaborative, and decisive.

The Executive Assistant will assist with a high volume of scheduling, meeting and travel coordination, as well as liaising with senior leaders throughout the organization, working on special projects, supporting office functionality, and managing the day-to-day workflow of 4 Executives. Every day is different at Ibotta, so being able to adapt to change is a must.

This position is located in Denver, Colorado, requiring 5 days in office. Candidates must live in the United States.

What you will be doing:

  • Manage heavy, evolving calendars of 4 executives, while adjusting logistics, scheduling and reworking meetings, and maintaining clear communication with all parties as needed
  • Plan, coordinate, and manage comprehensive domestic and international travel arrangements, produce detailed travel itineraries and provide real-time support throughout duration of travel
  • Manage all meeting logistics including printing of materials, ordering of food, etc.
  • Handle sensitive and confidential information with diplomacy and discretion, as well as a high degree of accuracy and attention to detail
  • Attend meetings as needed, taking meeting minutes and following up on action items
  • Submit and reconcile monthly expense accounts
  • Assist with special projects
  • Embrace and uphold Ibotta's Core Values: Integrity, Boldness, Ownership, Teamwork, Transparency, & A good idea can come from anywhere

What we are looking for:

  • 2-5 years of proven experience supporting the c-suite
  • Intermediate to advanced ability to work with Microsoft Office applications required, including working knowledge of Google Calendars, Microsoft PowerPoint, Excel, and Word
  • Excellent written, verbal, and interpersonal communication skills required, with an acute ability to listen attentively and to communicate effectively throughout all levels of the organization
  • Proactivity, an ability to anticipate needs, and excellent judgment
  • Must be able to work flexible hours - available evenings and weekends as needed

About Us:

Built in Denver, CO, Ibotta, Inc. ("I bought a...") is a free mobile shopping app that gives users cash back on groceries and more. Through our partnerships with brands and retailers like Procter & Gamble, Kraft Heinz, Kellogg, Amazon, Walmart, Target and Uber, we've delivered over $1.25B in cumulative cash rewards to our Savers. Guided by our values and our mission to make every purchase rewarding, we come to work energized by the business problems we get to solve, the technology we get to build, and the people we get to innovate (and have fun) with. Ibotta made Inc.'s 2020 list of the 5000 fastest-growing private companies in the U.S. for the third consecutive year. In 2019, we became the first mobile consumer technology company in Colorado to achieve $1B in valuation.

Additional Details:

  • This position is located in Denver, CO and includes competitive pay, flexible time off, benefits package (including medical, dental, vision), Lifestyle Spending Account, 401k match, and equity. Denver office perks include paid parking, bagel Thursdays, snacks and occasional meals.
  • Base compensation range: $82,000 - $116,000. This compensation range is specific to the United States labor market and may be adjusted based on actual experience.
  • Ibotta is an Equal Opportunity Employer. Ibotta's employment decisions are made without regard of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected status.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
  • For the security of our employees and the business, all employees are responsible for the secure handling of data in accordance with our security policies, identifying and reporting phishing attempts, as well as reporting security incidents to the proper channels.

Client-provided location(s): Denver, CO, USA
Job ID: Ibotta-R-100813