Office Manager - Singapore

Hudson River Trading is looking for an Office Coordinator to join our People Operations team in Singapore. In this role you will be the go-to person dedicated to overseeing all aspects of office management. You should be accustomed to working (and thriving) in an extremely fast-paced environment, so you possess basic start-up must-haves:

  • You wear multiple hats
  • You're a multitask master
  • You like to try new apps that make your life (and those around you) easier
  • You are your own underling (no job is too small)
  • You are embarrassingly organized and keep a daily/weekly to do list
  • You take huge amounts of pride in doing your job well 
  • You realize being independent is important, but understand teamwork is critical

Your responsibilities include: 

Office Management

  • Answer and direct phone calls
  • Greet guests, notify security desk of arrival of all visitors
  • Place weekly food order 
  • Daily delivery order for entire office (or other lunch coordination)
  • Scanning / filing as needed
  • Ordering office supplies and keeping them neat and orderly, replenishing as needed

Facilities

  • Primary point of contact with building staff 
  • Manage preventative maintenance of office, including HVAC and office equipment - notify appropriate building personnel when issues arise
  • Manage all incoming deliveries and shipping 
  • Keep kitchen stocked and orderly (drinks and snacks, supplies, coffee, etc)
  • Fire and health code compliance
  • Management of overall office organization, cleanliness, and style

Accounting

  • Make ongoing changes needed to Cost Database
  • Cost database updates from accounting's annual review of costs
  • Invoice reporting to accounting team

People Ops

  • Coordinate and schedule phone interviews and onsite interviews with candidates
  • Post jobs and conduct preliminary phone interviews
  • Coordinate monthly office-wide outings
  • Coordinate all travel, housing, and team social activities  

We require

  • A Bachelor’s degree
  • Articulate communicator with outstanding writing skills
  • 1 to 3 years of work experience in recruiting, sales, or non-profit development
  • Experience using Excel and Google Docs
  • Ambition and a strong desire to make an impact
  • A sense of humor
  • Fluency in English and Mandarin

Back to top