Executive Assistant & Strategic Resources Manager

SUMMARY OF POSITION :
The Executive Assistant & SRM works directly and in collaboration with the President/CEO and the Leadership Team. The Strategic Resource Manager (SRM) plays a vital role in the growth and development of our sales culture.
EXECUTIVE ASSISTANT & SRM - MAJOR RESPONSIBILITY AREAS :

  • Answering phone inquiries, directing calls, and providing basic company information
  • Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Plans/organizes and implements events such as meetings, business luncheons, or client dinners
  • Manages executive schedule and acts as liaison for executive team
  • Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
  • Handles confidential information; organizes and maintains files
  • Prepares information and research for executive needs
  • May help plan company events, meetings, and employee team building activities or special projects.
  • Coordinate with vendors the design and supply of various promotional items
  • Responsible for the content design and distribution of company newsletters, email blast and other marketing initiatives.
  • Assist with development of RFPs and sell sheets
  • Main point of contact for HUB intranet system assisting with navigation and posting regional content
  • Work directly with third party vendors and receive regular corporate training
  • Responsible for monthly and annual CRM sales reports and auditing integrity of data
  • General problem solver and navigator for employees looking for HUB resources (HUB TODAY)
  • Travel is dependent on the needs of the HUB or HUB Region. (1-2 trips to Chicago/Corporate per year)
Experience, Skills & Abilities:
• Bachelor's Degree from an accredited university preferred.
  • Bilingual (Spanish & English)
  • In-depth understanding of entire MS Office suite. Competent and comfortable with technology.
  • Standard officeadministrative practices and procedures, including theuse of standard office equipment.
• Outgoing, friendly with strong demonstration of teamwork.
• Strong proven organizational skills.
  • Marketing and graphic design skills and experience. Marketingsolutionsmentality
  • Critical-thinking, problem-solving enthusiast, breakingcomplexissuesintosimplesolutions
  • Highlyorganizedmaster of multi-tasking with an inherentsense of urgency• Good oral communication and interpersonalskills.
  • Strong interpersonal skills and experience with training across a wide range of skills and positions.
• Self-motivated
• Ability to meet deadlines in a timely and efficient manner.
  • Experiencewith a CRMsystem
  • High degree of self-motivation and discipline
  • Ability to work in a team environment that is cross-functional
  • Strong interpersonal skills and experience with training across a wide range of skills and positions.
  • Ability to travel if necessary
Department Office Administration & Clerical
Required Experience: 2-5 years
Required Travel: Up to 25%
Required Education: Bachelor's degree (4-year degree)
HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .
EEOAA Policy at https://hubinternational.jobs/eeo/
E-Verify Program at https://hubinternational.jobs/e-verify/
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 or USRecruiting@hubinternational.com . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.


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