Project Document Controller
Career opportunities in Europe
Hitachi Energy is a global technology leader that is committed to solving some of the biggest global challenges of our time by advancing a sustainable energy future for all. We are able to deliver on this great promise because we have great people who everyday work and innovate collaboratively across the globe.
As an employer, we operate in 90 countries with 45,000 people committed to ensuring they thrive and are empowered to deliver their best work as part of our Diversity 360 vision.
Embrace Diversity and Innovation!
Hitachi Energy's Grid & Power Quality Solutions and Service global product group is a world-leading provider of grid connections and power quality solutions that enable our customers to build a more sustainable, flexible and secure energy system. We leverage our long-standing technology leadership, vast integration expertise, huge installed base and global footprint to provide our customers with life-cycle value solutions at the lowest risk. Our customers are in the utility, renewables, industry, transportation, data centers and infrastructure sectors.
Our business in Europe has more than 1,000 skilled professionals focused on critical areas of expertise and is present in 16 countries.
At Grid & Power Quality Solutions and Service business in Europe (HBUEU), diversity drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition across current and growing market segments such as hydrogen, data centers and e-mobility.
Join Our Team!
As a Project Document Controller, you will be responsible for managing and controlling all project documentation throughout its lifecycle, ensuring accuracy, accessibility, and compliance with company standards and project requirements. You will play a crucial role in supporting project teams by maintaining an organized and efficient document control.
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Job Responsibilities
Implement and maintain a comprehensive document control system for various projects, adhering to Hitachi Energy's policies and procedures.
Receive, register, distribute, and track all incoming and outgoing project documentation, including drawings, specifications, reports, correspondence, and contracts.
Ensure all documents are properly coded, numbered, categorized, and filed according to established protocols.
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Manage document revisions, ensuring that only the latest approved versions are accessible and distributed to relevant stakeholders.
Facilitate document review and approval workflows, tracking progress and chasing outstanding actions from various departments and external parties.
Maintain an accurate and up-to-date document register and audit trails.
Prepare and issue document control reports and metrics to project management.
Provide training and support to project team members on document control procedures and systems.
Collaborate with internal departments (e.g., Engineering, Procurement, Quality) and external contractors/clients to ensure seamless document flow.
Assist in the preparation of project handover documentation and archiving at project completion.
Identify and implement continuous improvement opportunities within the document control process.
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Job Qualifications
MBO/HBO degree in Business Administration, Information Management, or a related field.
About 3-5 years of experience in a Document Controller role, preferably within an engineering, construction, or manufacturing environment.
Proficiency in document management systems (DMS) and electronic data management (EDM) software.
Strong computer skills, including advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Familiarity with various document types and their respective control requirements (e.g., engineering drawings, technical specifications, legal documents).
Excellent organizational skills with a strong attention to detail and accuracy.
Strong communication and interpersonal skills, with the ability to interact effectively with diverse teams and stakeholders.
Proactive, self-motivated, and able to work independently as well as part of a team.
Ability to manage multiple priorities and deadlines in a fast-paced project environment.
Problem-solving aptitude and a commitment to continuous improvement.
Fluent in both Dutch and English, written and spoken.
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Perks and Benefits
Health and Wellness
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- FSA
- HSA With Employer Contribution
- Pet Insurance
- Mental Health Benefits
- Virtual Fitness Classes
- On-Site Gym
Parental Benefits
- Fertility Benefits
- Family Support Resources
- Birth Parent or Maternity Leave
- Adoption Assistance Program
Work Flexibility
- Flexible Work Hours
- Remote Work Opportunities
- Hybrid Work Opportunities
Office Life and Perks
- Commuter Benefits Program
- Snacks
- Some Meals Provided
- Company Outings
- Holiday Events
Vacation and Time Off
- Paid Vacation
- Unlimited Paid Time Off
- Paid Holidays
- Personal/Sick Days
- Summer Fridays
Financial and Retirement
- 401(K) With Company Matching
- Performance Bonus
- Relocation Assistance
- Financial Counseling
Professional Development
- Tuition Reimbursement
- Learning and Development Stipend
- Promote From Within
- Mentor Program
- Access to Online Courses
- Lunch and Learns
- Work Visa Sponsorship
- Leadership Training Program
- Internship Program
- Associate or Rotational Training Program
Diversity and Inclusion
- Diversity, Equity, and Inclusion Program
- Employee Resource Groups (ERG)
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