Payroll Specialist

Main responsibilities:

  • Correct and punctual calculation of the salaries in terms of legal requirements, employment contract agreements and employer’s agreements for the Dutch Payroll
  • Maintaining and performing payroll/time tracking transactions accordingly to specific regulations and collective agreements
  • Work in a strong partnership with Payroll back office team located in Poland ( all are responsible for Payroll / time tracking calculation )
  • Ensuring post payroll activities (payments file to bank, print & distribute pay slips, etc.)
  • Giving an active support and meeting deadlines in answering all payroll/time tracking issues and queries raised by the employees, their managers or any other parties (e-mail or other CRC tools)
  • Preparing prompt and correct statements required in the process according to employees’ orders (terminations , certificates , sickness certificates, health insurance certificates )
  • Preparing timely Monthly/yearly/quarterly declarations according to the local legal requirements
  • Ensuring all payroll accounting part by creating and doing payroll related accruals controls
  • Understand all payroll general ledger accounts by supporting back office accounting team
  • Creating daily/weekly/monthly/periodic reports required in the process for our partners (HR – TR – ER ) or our organization
  • Performing all necessary audits, reconciliations and validations for each payroll cycle to ensure the highest quality of payroll
  • Having knowledge of the SOPs (Standard Operating Procedures) and updating them in case of any changes in the process
  • Ensuring the record retention by archiving all required documents both in paper and electronic forms
  • Acting as a member of the Payroll team and proactively liaising with all necessary parties, internal and external, involved in the process (e.g. HR, SCO, Finance, external vendor) to ensure that payroll is allocated efficiently, all payroll related bookings are done correctly and to resolve employee pay issues or other customer’s queries
  • Working closely with HR/TR/workers council if exist for deploying new policies or running common projects
  • Acting as HR generalist’s contact for WFR accrual and specific termination process
  • Supporting the process by an active search and implementation of possible process improvements, informing appropriate organizational units about all important issues and questions concerning the process, proposing and taking improvement actions aiming at preventing possible errors
  • Performing duties of other team members in case of their absence, according to qualifications and authorities (act as a backup)
  • Active participation in achieving planned metrics level and other quality goals
  • Active participation in all projects deployed by Corporate or by the organization
  • Monthly/quarterly/yearly reports for our external partners (Finances – Total rewards – employees relation – Human resource department)
  • Yearly legal survey
  • Able to manage relationship with Social Auditors
  • Comply with Standards of Business Conduct, audit requirements, HP Values, HP Performance Behaviors & HP Desired Behaviors while executing daily functions

Required qualifications:

  • First level university degree with a focus in finance or human resources recommended or equivalent experience.
  • knowledge of the labor law / bargaining agreements / collective agreement
  • 3 years of experience in Payroll and/or HR and/or Finance
  • Able to work with external tool (Global View for Payroll Eetime for Time tracking ) managed by an internal supplier
  • Proficient knowledge of MS Office (Outlook, Excel expertize )
  • Ability to act flexibly, ability to cope with large amount of work in short time
  • Ability to manage time effectively, setting task priorities independently
  • Positive attitude in interpersonal communication, Customer’s oriented
  • Developed team work skills, communication skills in a given foreign language ( English oral and written) , other Nordics language as Norwegian will be a plus
  • Self-reliance, reliability, engagement, willingness to learn, ability to act in dynamically in changing environment, ability to work in multicultural teams and conditions
  • Care for details

Desired behaviors:

  • Deliver constant high quality performance, focus on details and accuracy
  • Ensure that tasks are completed within specified deadlines and quality parameters
  • Assume personal ownership for business results and execution
  • Proactively solve customers’ problems, be accountable for solving the problem
  • Build very good relationship with your customer/team, always be positive about your customer/team
  • Maintain strong communication standards, international and multi-cultural mindset
  • Support other team members and groups
  • Escalate any observed irregularities to direct superiors

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