Senior Project Manager of Real Estate Development

Summary: The Real Estate Development Senior Project Manager works with Real Estate Development team to implement and manage all aspects of the development of high quality affordable housing developments, from the earliest visioning stages through construction completion. The Senior Project Manager will work closely with the Associate Director(s) of Real Estate Development and the Director of Real Estate Development to advance new affordable housing developments, serving as project lead when appropriate. S/he will also help supervise the activities of interns, independent contractors, and consultants.

Essential Duties and Responsibilities:

  • Serves as a primary point of contact with partner agencies, community organizations, political officials and funders in existing and new markets.
  • Helps coordinate the development of affordable housing in one or more geographic areas, primarily in Wisconsin, and collaborates with partner agencies and/or independently identifies potential sites and conduct due diligence around sites.
  • Prepares project feasibility analysis and makes recommendations to the senior leadership team for advancing projects.
  • Assists in negotiating pricing and other terms for the acquisition of property.
  • Evaluates and helps secure zoning and other local government entitlements required for development.
  • Prepares and maintains project underwriting, including: predevelopment budget, development budget, construction cost, operating budget, 30-year cash flow and project timeline.
  • Coordinates review and input from partner agencies and internal constituents such as Property/Asset Management and Finance teams at appropriate milestones and appropriately influences the development process.
  • Collaborates with project lead and communications team to create marketing for housing development to multiple funding sources for pre-development, construction and permanent financing including preparing applications, evaluating funding proposals and negotiating terms and conditions.
  • Participates in the design team with project lead, architect, general contractor, and other key stakeholders to develop design criteria. Reviews architectural drawings, specifications and construction cost items.
  • Review and provide recommendations to project lead for the negotiation of terms and conditions for various development-related agreements with project attorneys, including but not limited to architect and general contractor contracts, other contractor/consultant contracts, funder loan documents, etc.
  • Oversee construction administration activities as instructed by project lead, including: monitoring construction progress and quality, coordinating funder contributions, administering the development budget and coordinating contractor payments.
  • Researches best model housing development practices and makes recommendations to senior leadership team on incorporation of the same.
  • Actively participates in conferences, workshops and trainings geared toward improving the employee’s and organization’s effectiveness and quality of work.
  • Travels to project sites, which may necessitate overnight stays outside of Madison/Milwaukee.
  • Other duties may be assigned.

Supervisory Responsibilities:

Takes the lead in supervising 3-10 independent contractors per housing development.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies.

  • Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
  • Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget.
  • Technical Skills – Ability to read architectural and engineering drawings; knowledge of site planning, architectural design, affordable housing finance precepts; experience securing government entitlements such as zoning; construction techniques; real estate law; negotiations.
  • Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.
  • Motivation – Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
  • Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events; Effectively communicates changes to relevant stakeholders.
  • Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
  • Leadership – Internal: participates in relevant annual budgeting and strategic planning; works effectively with internal support services (finance, human resources, IT, and development); Participates in internal leadership committees.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience: Bachelor’s degree from four-year college or university and minimum of three years of professional experience in affordable housing development, urban planning, community development, or related field; or Master’s degree and two years of professional experience. Preferred experience includes preparing applications for low-income housing tax credits, TIF and/or HOME funding; negotiating legal documents and contracts related to affordable housing; obtaining entitlements for real estate projects; experience managing construction draw processes.
  • Language Skills: Ability to read, analyze, and interpret technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to top management, public groups, and/or boards of directors.
  • Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
  • Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Excel, Microsoft Outlook, and Microsoft Word software. Knowledge of Adobe Creative Suite preferred.
  • Other Skills and Abilities: The ability to successfully manage a large number of unrelated tasks and projects simultaneously. Must possess excellent interpersonal and communication skills.
  • Other Preferred Qualifications: LEED professional accreditation; bachelor’s degree and four years of related professional experience or master’s degree and three years of related professional experience.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear.
  • The employee is occasionally required to stand, walk, climb, and balance.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
  • The noise level in the work environment is usually moderate.
  • Work assignments will necessitate periodic travel to areas outside of Chicago and Illinois, requiring overnight stays.

Heartland Alliance makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization’s AIDS Policy Statement of September 1987.

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