Safety and Emergency Preparedness Manager

Summary: Reporting to the Chief Risk Offer, the Safety and Emergency Preparedness Manager works with management, staff, and the Enterprise Risk Management (ERM) team to develop, implement, and manage the Heartland Alliance Emergency management program , including safety, participant crisis prevention and intervention, workplace violence, incident response, and fire safety.

The Safety and Emergency Preparedness Manager works to build a safety culture and ensures compliance with all applicable laws, rules, and regulations, and accreditation standards related to emergency management and safety, and that the day-to-day emergency/safety functions, initiatives, and programs are consistent with the Heartland Alliance's policies and regulations; trends incident reports, ensures proper follow-up and debriefing, build staff and management competency, and leads improvement initiatives, where warranted.

Essential Duties and Responsibilities:

Workplace Safety and Security

  • Under the general director of the Chief Risk Officer, and in conjunction with Human Resources (HR) , facility managers and senior management support the workplace safety and physical security program.
  • Participates in health and safety committees
  • Conduct periodic safety and hazard site inspections and assessment to identify and eliminate potentially unsafe working conditions or practices
  • Work with facility managers and management to establish and carry out a preventive maintenance assessment and plan are part of identify and correcting unsafe work place conditions.
  • Work with management to establish safety and physical security protocols covering variety of security situation including workplace violence, thefts, emergencies, community unrest, and gun violence.
  • With HR and ERM department, establish ongoing trainings to ensure members of work force and participants are training on physical security/safety protocols.
  • Insures that all staff who provide services are trained in crisis prevention and intervention and personal safety. Provides staff consultation on and is a certified trainer in crisis intervention

Emergency Management Program (EM) Development and Coordination

Under the general director of the Chief Risk Officer , and in conjunction with Human Resources(HR) and senior management establish and implement a basic emergency program to provide a timely, integrated and coordinated response to a wide range of natural and man-made events that may disrupt normal operations and require a pre-planned response to internal and external emergencies and disasters.

Ensure that Heartland Alliance's Emergency Response and Recovery Guideis appropriate (4 phases of EM mitigation, preparedness, response and recovery)The Safety and Emergency Preparedness Manager will ensure that the Emergency Management programaddresses the following objectives:

  • Provide safety and protection from injury for participants, visitors, and workforce.
  • Attend promptly and efficiently to all individuals requiring medical attention in an emergency
  • Provide a logical and flexible chain of command to enable maximum use of resources: maintain and restore essential services as quickly as possible following an incident, emergency or disaster.
  • Protect Heartland Alliance property, facilities, and equipment
  • Satisfy applicable regulatory and accreditation requirements.
  • Ensure that executive leadership, have ongoing training on emergency management using an Incident Command Structure and crisis communication protocols.
  • Ensure that the plan is tested and evaluated on a regular basis.
  • Evaluate and ensure staff are educated on incident reporting protocols
  • Ensure debriefing and critical incident debriefing resources are available

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities


Education and/or Experience: Bachelor's degree from four-year college or university; or three to five years minimum related experience and/or training; Emergency Response Planning (ERP) and crisis response experience preferred or equivalent combination of education and experience.

  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Ability to effectively present information and respond to questions from groups of managers, program participants, and staff. .
  • Excellent Computer, communication and training skills

Certificates, Licenses, Registrations: The Safety Manager is expected to engage in regular professional development.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk and hear.
  • The employee is regularly required to sit, stand and walk.
  • The employee is regularly required to use hands to key, handle, or feel and reach with hands and arms.
  • The employee is occasionally required to stoop, kneel, climb and/or crawl.
  • The employee must occasionally lift and/or move up to 10 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee may be required to remain on Organization premises during breaks and/or meal periods and may be required to stay on Organization premises until their replacement arrives.
  • While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
  • The noise in the work environment is moderate.

Heartland Alliance makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987.

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