Project Associate- Heartland Housing

Summary: The Project Associate works with the Real Estate Development team to support all aspects of the development of high quality affordable housing developments, from the earliest visioning stages through construction completion. Depending on home office location, the Development Assistant will report to the Senior Associate Director of Real Estate Development or the Director of Real Estate Development. In either case, s/he will also work closely with the other Associate Director(s) of Real Estate Development, the Associate Director of Design and Construction, and external partners including government officials, architects, contractors and consultants. This is an ideal position for an early professional to build skills in all stages of affordable and supportive housing development.

The position is located in Milwaukee, WI or Chicago and will contribute to projects in Wisconsin as well as Illinois. If located in Heartland's Chicago office, the position will require regular travel to Milwaukee, potentially including overnight stays.

Heartland Housing is an innovative supportive and affordable housing developer and property manager. Our Real Estate Development department is a collaborative, creative and mission-driven team of skilled professionals delivering the highest quality housing to vulnerable people in Chicago, Milwaukee and Madison, WI and elsewhere in the Midwest.

Heartland is looking for candidates with a commitment to our mission who can demonstrate their knowledge of the field, commitment to excellence, orientation to detail, efficiency, diligence, creativity, enthusiasm, flexibility, tenacity, collaborative skills, organization, thoughtfulness, and sense of fun.

Essential Duties and Responsibilities:

  • Supports all facets of the development of affordable housing.
  • Manages project documentation tasks as instructed by project lead, including the preparation financing applications, predevelopment loan applications and draw requests, legal due diligence processes, processing of construction draws, green building certification processes, and building documentation for successful turnover to Property Management.
  • Evaluates and helps secure zoning and other local government entitlements required for development.
  • Provides logistical and administrative support to Real Estate Development Team, including managing the logistics of events such as design charrettes and community meetings.
  • Assembles and produces responses to Requests for Proposals.
  • Participates in the design process with project lead, Associate Director of Design and Construction and architect, general contractor, and other key stakeholders.
  • As directed by project lead, administers third party contracts such as market study, appraisal, historic preservation and/or environmental consultants.
  • Supports construction administration activities as instructed by project lead, including: monitoring construction progress and quality, coordinating funder contributions, administering the development budget, coordinating contractor payments.
  • Creates presentations as needed by the Real Estate Development Team and Executive Director.
  • Actively participates in conferences, workshops and trainings geared toward improving the employee's and organization's effectiveness and quality of work.
  • Travels to project sites, which may necessitate overnight stays outside of Chicago.
  • Other duties as assigned.

Supervisory Responsibilities:

The position may supervise external contractors.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies.

  • Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
  • Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
  • Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events; Effectively communicates changes to relevant stakeholders.
  • Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
  • Leadership- Internal: participates in annual budgeting and strategic planning; works effectively with internal support services (finance, human resources, IT, and development);; Sets clear expectations for internal/external partners, including role and responsibilities, deadlines, communication regarding progress, and provides feedback.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience: Bachelor's degree from four-year college or university and minimum of one year of professional experience, preferably in affordable housing development, urban planning, community development, or related field.
  • Language Skills: Ability to read, analyze, and interpret technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to top management.
  • Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Computer Skills: To perform this job successfully, an individual should be fluent in Microsoft Excel, Microsoft Outlook, and Microsoft Word. Knowledge of Adobe Creative Suite (particularly InDesign), Google Earth and SketchUp preferred.
  • Other Skills and Abilities: The ability to successfully manage a large number of unrelated tasks and projects simultaneously. Must possess excellent interpersonal and communication skills.
  • Driver's License: A valid legal driver's license is required.
  • Other Preferred Qualifications: Preferred experience includes a bachelor's degree and two or more years of related professional experience, or a Master's Degree in Urban Planning, Real Estate, Public Policy or a related field. Related professional experience includes preparing applications for low-income housing tax credits, TIF and/or HOME funding; and/or experience managing development budgets and construction draw processes.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear.
  • The employee is occasionally required to stand, walk, climb, and balance.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
  • The noise level in the work environment is usually moderate.
  • Work assignments will necessitate periodic travel to areas outside of Milwaukee and Wisconsin and may require overnight stays.

Heartland Alliance makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987.


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